Job Purpose
The Associate Manager, People & Culture
(P&C), is responsible for partnering with the Country Director and other
country functional teams to drive performance through the effective and efficient
implementation of the in-country human resource plan, which looks to
continually improve and promote employee engagement, ensure Evidence Action is
seen as an employer of choice in the local market and that all employees are
supported to reach their full potential.
The incumbent will achieve this by being a strategic
partner to the Country Director, by leading all aspects of the country’s
P&C function and ensuring that shared ownership of all aspects of the
people lifecycle (talent attraction, hiring, performance and development, and
retention) is managed efficiently and that promoting a positive work culture is
prioritized at all levels.
The Associate Manager, P&C will report to the
Country Director with technical supervision support from the Associate
Director, People & Culture – Africa Region.
Duties and responsibilities:
People & Culture (P&C) Strategy
Participate in the regular review and rollout of
P&C policies, employment policies and procedures in compliance with
Evidence Action’s standards and evolving national labour laws
In liaison with the Country Director, assist in the
development of staffing and recruitment plans to ensure that each team is
staffed appropriately, according to needs and funding availability, in an
efficient and timely manner
Recruitment & Selection
Ensure staff hiring is conducted efficiently and in
compliance with Evidence Action’s policies and national labour laws
Ensure a high-quality, transparent, timely and
efficient recruitment process
In consultation with the Country Director, determine
salaries for selected candidates based on the salary scales
Ensure pre-employment requirements are submitted and
personnel files with documentation according to the P&C checklist are
opened for new staff and completed on a timely basis
Ensure that all staff have undergone orientation and
induction at Country office
Support the Country Director in processing Visas and
work permits for visitors and International staff as and when required
Compensation And Benefits
Ensure the timely and efficient monthly payroll
administration
Manage day-to-day administration of fringe benefits
including medical, workman’s compensation, GPA etc with staff and selected
vendors
In close coordination with Finance, ensure all staff
fill timesheets correctly and they are submitted monthly as per policy
Ensure the proper utilization and accurate tracking
of all types of leave
P&C Services Administration
Ensure the timely processing of new contracts,
contract extensions, staff transfers, promotions and other change of status/
personnel changes as guided by Global and NRS policies
Manage processes related to disciplinary actions,
staff separation, and termination in liaison with the Manager, Employee
Relations & Compliance
Respond to employee-related queries and provide
answers to all P&C-related inquiries and requests
As custodian of country NRS policy, provide
day-to-day advice to all teams, around interpretation and implementing P&C
policies, and procedures to ensure consistency of application
Make sure that employees’ files are always auditable
as per Evidence Action standards and any relevant donors’ requirements
Working with the Country Director and Country Finance
teams, support internal and external Audits by ensuring necessary documents are
updated, scanned where required and submitted as needed
Lead the Development and Review of the Annual P&C
Budget for the Kenya office
Assists with all internal and external audit requests
relating to P&C files and benefits.
Performance Management System
Provide training and ensure new hires and current
staff complete the training on the Evidence Action performance management
system on SI
Monitor the evaluation process at all stages and
ensure that employees and supervisors complete the review process promptly
Guide supervisors as they complete evaluations, help
supervisors find effective coaching methods that work for specific issues
including identifying areas of poor performance and assisting supervisors to
establish plans for improving performance (PIPs), and be present during review
meetings when necessary
Provide ongoing support to SI users including
responding to various inquiries raised by different employees, clarifying the
appraisal forms, methodology etc
Learning and Development
Ensure National staff are aware of all P&C
policies, rules and regulations by conducting sessions for new staff and
organizing refresher sessions for all staff from time to time
Organize learning and development opportunities in
coordination with the Country Director for staff to achieve country performance
goals
Provide training, support and advice on performance
management and staff development plans and ensure reviews are conducted when
required as per the Evidence Action policy and procedure
Participate in forums relating to Human Resources
including internal P&C meetings and feedback to management on best
practices, and P&C trends in the country and at the global level
Employee Engagement
Coordinate the execution of employee satisfaction
surveys on an annual basis and leverage the results to enhance staff and
organizational well-being
Data & Analytics
Demonstrate an interest in data analytics, extracting
actionable insights, collaborating on stakeholder reports, and taking a
proactive approach to address highlighted gaps for improvements
Promote the use and optimization of systems and tools
to streamline processes and enhance the overall employee experience
Independently seek and utilize information to resolve
HR issues and compliance matters
Requirements
This position demands a dynamic individual with a
demonstrated ability to achieve results in a demanding and fast-paced
environment.
Bachelor’s degree in Human resources or a related
field and an additional HR certification such as CHRP/ SHRM / SPHRi will be
required.
Member of the Human Resources Professional Body
Minimum 5 years of relevant job experience; INGO experience
will be an added advantage
Experience in developing and implementing P&C
policies, procedures and systems
Proficient in IT – Word, Excel, PowerPoint, Outlook
and HRIS(Human resources Information Systems) Ability to prioritize and deal
with competing demands
Excellent organizational, interpersonal and
communication skills
A team builder with excellent people skills;
culturally sensitive and has the ability and interest to identify and work with
a multicultural team
How To Apply
