Location: Laiboni Centre, Nairobi
Key Duties and
Responsibilities
Leave Management
- Ensure leave plans for medical centers and Support offices
are in place and are implemented
- Monthly leave utilization monitoring and reporting
Payroll Management
- Timely payroll input preparation and submission
- Resolution of payroll grievances – Deductions due to
attendance, salary bounce backs, and bank changes.
- Follow up on timely full and final settlement
- Issue and track salary advances for recovery (Develop a
policy)
- Establish Sacco and negotiate MoU with a bank to facilitate
staff loans.
- Management of intern attendance and timely payment.
- Administer compensation and benefits program (Reimbursements,
Overtime pay)
- Manage allowances (Relocation, Airtime, acting allowance,
superintending license payments)
Compensation &
Benefits Management
- Ensure all employees and their dependents are included in the
medical cover
- Ensure implementation of WIBA
- Management of group life cover – Additions, deletions, and
payouts.
- Provision and verification of travel advances (Revise the
policy)
- Guide line managers in the drafting of detailed Job
descriptions
Disciplinary Management
- Manage complex employee relations casework including
disciplinary management – Line Managers & Centre Managers to raise
showcase letters with HR guidance
- Conduct disciplinary hearings
- Ensure all disciplinary-related documentation is complete –
Showcase, Invites, Minutes, Closure letters
- Ensure closure of disciplinary proceedings within stipulated
timelines
- Oversee resolution of employee disputes
- Manage all employee grievances presented to HR
- Absence Management of staff employees
- Provide support in employee wellness and welfare programs
HRMS
- Ensure full implementation of the HRMS in all HR functions
Separation Management
- Resignation, Retirement, Contract non-renewal, Terminations,
Summary dismissal and redundancy
- Conduct exit interviews to establish reasons for exit
- HRMS deactivation and uploading of the correct exit document
- Ensure staff is cleared in all departments and exit documents
forwarded to payroll.
- Certificate of service and recommendation letters for exiting
employees.
- Verification and timely payment of final dues
Staff Welfare
- Staff recognition in the organization
- Facilitate team-building activities
- Provide counseling for staff in the organization
- Manage the welfare kitty
- Issue long service awards
- Co-ordinate celebration of employee birthdays
Other roles
- Advise managers on the terms and conditions of employment and
knowledge share best practices with them.
- Support in the implementation of change management processes
- HR Analytics and reporting of HR-related data for all
business units
- Ensure staff files are in good condition and all documents
are correctly filled
- HR Help desk. Provide support to employees in various
HR-related topics.
- Ensure legal compliance throughout Human Resource Management.
- Effectively manage all employee life cycle transactions.
Requirements – Skills and Experience
- Proven HR generalist experience of three to five years is
expected.
- Exceptional organizational and communication skills are
required together with proven leadership capabilities and solid knowledge
of employment legislation and its application.
- Should be a proactive team player with strong customer
service and problem-solving skills.
- Experienced in developing and supporting line managers
through change.
- An ability to maintain confidentiality and act with
discretion and diplomacy is crucial.
- Self-motivated and able to work under own autonomy or as part
of a team.
How To Apply
