About Optimise Outsourcing
Optimise
Outsourcing is a UK-registered Employer of Record (EOR) and recruitment partner
with a strong operational base in Nairobi. We connect high-performing Kenyan
professionals with established international businesses and provide:
Full HR and operational support
Structured onboarding and training
Performance coaching and development
A professional, office-based working environment
Joining Optimise means joining a company committed to long-term career growth
and operational excellence.
Introduction to the Role
Optimise Outsourcing is looking for a highly organised and detail-oriented Buying Assistant to support our buying team in the development and management of product ranges.
This role is key to ensuring smooth product setup, accurate data management, and effective communication between internal teams and external suppliers.
Client Overview
Our
client is a well-established UK-based automotive accessories brand operating
across retail, wholesale, and eCommerce channels. With a strong reputation for
delivering practical, high-volume product ranges, the business combines
commercial awareness with disciplined operational execution. Their model is
built on effective global sourcing, supplier coordination, and efficient
logistics, supported by structured internal processes across purchasing and
administration. They operate with a straightforward, results-focused culture,
valuing individuals who take ownership, communicate clearly, and contribute to
keeping operations running seamlessly. As the business continues to grow, they
are strengthening their operational support function with individuals who can
add immediate value. For GDPR and confidentiality reasons, the client’s
identity will be disclosed at the interview stage.
Key Responsibilities
- Set up and maintain product information accurately on internal
systems
- Support the buying team with product lifecycle administration
- Liaise with internal teams (e.g. design, compliance, marketing) to
organise artwork, packaging, and certification requirements
- Coordinate with suppliers and factories to request, organise, and
track product samples
- Maintain accurate records of samples, approvals, and product
specifications
- Assist in preparing range plans, product data sheets, and buying
reports
- Update and manage product pricing, costings, and margin trackers
- Support supplier communication and ensure all documentation is up to
date
- Assist with admin on the shipping side, as required – contacting
factories, forwarders, updating arrival dates on our system and so on.
- Provide general administrative support to the buying team
Essentials
- Strong proficiency in Microsoft Excel (e.g. data management, basic
formulas, spreadsheets)
- Excellent attention to detail and accuracy
- Strong organisational and time management skills
- Ability to manage multiple tasks and prioritise effectively
- Good communication skills, both written and verbal
- Comfortable liaising with internal teams and external suppliers
- Proactive and able to work independently as well as part of a team
Desirable
- Previous experience in a buying, merchandising, or administrative
role
- Experience working with product management or ERP systems
- Understanding of product development or supply chain processes
Working Environment &
Equipment
- Office-based role in Nairobi.
- All equipment provided, including:
- Computer and monitors
- Headset and telephony systems
- Secure access to required systems
- Candidates are not required to provide their own equipment.
- Remuneration is aligned with experience and current market
standards.
How to Apply
To
be considered for this role, applicants must complete ALL the following:
Step 1 — Complete the mandatory assessment
Step 2 — Upload your CV and cover letter via the assessment portal
Step 3 — submit your application for review
⚠ Applications
without completed assessments will not be reviewed.
