Job Title: Procurement Officer
Hiring Organization: British
High Commission
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Constitutional
Monarchy
Job Type: Full
Time
Salary: KES
191,536.35
Date Posted: 01/18/2024
The
purpose of the role is to provide procurement support within British High
Commission.
Assist in managing relationships with key contractors, undertaking timely
tendering exercises, liaison and coordination with suppliers to clarify
requirements and improving the British High Commission, Nairobi’s (BHC)
internal procurement functions.
Collaborating with other Corporate Services team leaders on compliance issues
to ensure that the BHC meets all internal reporting standards, primarily around
procurement. Offering advice on procurement policies and procedures to the
entire BHC.
Main purpose of job:
The
purpose of the role is to provide procurement support within British High
Commission.
Assist in
managing relationships with key contractors, undertaking timely tendering
exercises, liaison and coordination with suppliers to clarify requirements and
improving the British High Commission, Nairobi’s (BHC) internal procurement
functions.
Collaborating
with other Corporate Services team leaders on compliance issues to ensure that
the BHC meets all internal reporting standards, primarily around procurement.
Offering advice on procurement policies and procedures to the entire BHC.
Roles
and responsibilities
Procurement
Ensure
the Foreign Commonwealth and Development Office (FCDO) Procurement Procedures
are implemented and adhered to across teams.
Ensure
the Procurement Plan is up to date and executed within the agreed timeline.
Assist in
the implementation of contracts including delivery of contract objectives and
key performance indicators (KPIs), ensure review meetings are held and action
points executed.
Assist in
conducting market surveys and due diligence on service providers
Maintain
an up-to date procurement and contract dashboard and ensure contracts are
renewed prior to expiry by Contract Managers
Deputise
the Procurement Manager in their absence.
Procurement
Delivery (below £25k)
Assist in
managing the contract tender process of various procurement/contract-related
goods, services or work projects.
Assist in
the preparation of tender documentation, and liaise with suppliers to clarify
requirements.
Assist in
moderation of tenders at the evaluation stage
Responsible
for writing procurement reports including tender reports, due diligence reports
and provide outcome of tenders to bidders.
Compliance:
Assist
the Procurement Manager to identify and address compliance issues.
Disseminate
procurement best practice across BHC teams.
Undertake
mystery shopper exercises.
Essential
qualifications, skills and experience
A degree
in Procurement or any business related field;
Member of
a Procurement professional body, CIPS (active status)
Relevant
post-graduate or professional qualification (e.g. holds or studying towards
CIPS Level 4 or higher)
Experience
of running large and complex tenders
A minimum
of 4 years’ experience of sourcing goods, services and works.
Experience
of developing good working relationships with key stakeholders at all levels
High
level of proficiency in MS Office particularly MS Excel and word, would be
advantageous
Desirable
qualifications, skills and experience 1
MCIPS
qualification
Project
management experience from conception to delivery ideally within a procurement
context
Experience
working with an ERP System
