Job Title: Mailroom Messenger
Hiring Organization: British
Government
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Constitutional
Monarchy
Job Type: Full
Time
Salary: KES
100,885.54
Date Posted: 01/18/2024
Main purpose of job:
The
Messenger/driver will provide support across mission handling incoming and
outgoing Diplomatic bags. The Officer will work closely with the Transport Team.
To ensure the efficient running of the mailroom including keeping accurate data
and reports for the mailroom and fuel handling.
Roles
and responsibilities:
Sort,
collate and distribute/dispatch all incoming/outgoing mails and diplomatic bags
Log and
record all mail transactions on appropriate spread sheets.
Responsible
for keeping track of mails received by the organization and those sent out.
Keep the
mailroom organized by properly arranging the bundles of mail and packages
coming in to prevent littering and jam-packing in the office space
Receiving
BHC mail and sending mail to other organisations, including deliveries by BHC
drivers
Cover for
other roles within the Transport section when required- includes the
Receptionist
Carry out
document scanning, photocopy, binding services & printing of business cards
Assist in
filing of documents as requested
Prepare
relevant mailroom reports on a monthly basis
Carry out
messenger duties from time to time on self-drive basis.
Assist in
fuelling of official vehicles duties.
Prepare
fuel charge sheets
Prepare
day to day fuel dispensing reports
Perform
any other duties as may be assigned by the Transport Manager and his deputy
from time to time
Essential
qualifications, skills and experience 1
Diploma
in related field
Computer
knowledge
Possess
good planning and reporting skills
Driving
experience with a clean driving licence –Class B,C & D
Desirable
qualifications, skills and experience 1
Experience
working in a mailroom/messenger Good Knowledge of front office desk operations,
practices and procedures
Required
behaviours 1
Changing
and Improving, Managing a Quality Service, Delivering at Pace, Working Together
