Job Title: Senior Finance and Grants Officer
Hiring Organization: IntraHealth
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Healthcare
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/18/2024
The
Senior Finance and Grants Officer will work closely with team members to
establish, develop, strengthen, and ensure finance, grants and procurement
compliance practices and procedures are met in the country office, provides
support in the receivables payables and general ledger function of IntraHealth
(IH), Kenya office including processing of vendor payments, staff travels
advance and activity advances.
Essential
functions include but are not limited to:
Accounting
and Financial Reporting
Prepare
Bank reconciliations for all bank accounts and submit for review and approval
by the 3rd day of every month.
Take the
lead in compiling accruals in relation to all unpaid obligations (including
salaries) at the month end ensuring that all amounts are captured accurately,
traceable to the source documents and coded to the correct projects.
Prepare
adjusting journals for month-end accruals for approval and posting to the
Accounting system.
Procurement:
Serves as
the lead procurement staff entrusted with ensuring compliance with IntraHealth
and donor specific procurement and cost regulation.
Works
with the administration and program technical teams to develop and monitor
annual procurement plans.
Set up
and continuously appraise the procurement systems/processes that meet
IntraHealth and donor procurement standards such as value for money,
effectiveness, timeliness and quality products/services.
Management
of Receivables:
Follow up
for the timely submission/liquidation of advances.
Ensure
all amounts paid to the organization in liquidation of travel advances are
receipted and banked promptly.
Accounts
Payables and Processing of MPESA, EFTs & Cheques payments
Ensure
Bills are posted to QuickBooks accurately and correctly as per the supporting
documents in timely manner.
Preparation
of Payment Vouchers for Vendors/Temporary hires/Petty cash within 24 hours
after receipt in finance and promptly uploading EFTs to S2B
Contracts
and Grant Management:
Determine
the most suitable engagement mechanism for each new partner based on SOW and
risk assessments.
Ensure
that internal processes are duly followed before engagement of a sub-recipient,
Sub-awardee or Contractor undertaking programmatic work. These will include
pre-award assessment visits, due diligence checks at minimum.
Ensure
effective implementation of the approved sub-recipient monitoring plan and
procedures.
Education
& Experience
Bachelor’s
degree in commerce/ business management/ administration with at least 7 years’
experience in managing a busy finance and grants section or Master’s degree
with 5 years’ relevant experience.
Professional
certification in CPA or CIPS.
Knowledge
of FDCO and other donor rules and requirements and finance and procurement best
practices
Ability
to handle multiple tasks simultaneously with prioritization
Demonstrated
experience working in teams/groups, presenting training material, and/or
providing coaching and mentoring.
Demonstrated
understanding of federal procurement requirements, and evidence of experience
in the design, development or enhancement of compliant policies, procedures,
and training documents.
