Finance and Administrative Officer
Job Summary:
The jobholder will prepare
activity budgets, budget revisions, and financial reports and provide
administrative support to the College. S/he will be responsible for the
financial and administrative management of the College activities and assist in
the preparation of quarterly and annual work plans and progress reports for
review and monitoring.
Key Responsibilities and
Duties
Responsible
for providing general financial and administrative support to the College;
Take own initiative and perform daily work in compliance with annual work schedules;
Support
College management in performing budget cycle: planning, preparation,
revisions, and budget execution;
Assist
partner agencies involved in College activities, performing and monitoring
financial aspects to ensure compliance with budgeted costs in line with
Hospital policies and procedures;
Monitor
College expenditures, ensuring that no expenditure is incurred before it has
been authorized;
Assist
the College team in drafting quarterly and yearly financial College progress
reports;
Ensure
that Hospital procurement rules are followed during procurement activities that
are carried out by the College and maintain responsibility for the inventory of
the College assets;
Perform
preparatory work for mandatory and general budget revisions, annual physical
inventory, and auditing, and assist external auditors in fulfilling their
mission;
Ensure
the College utilizes the available financial resources efficiently and
transparently;
Ensure
that all College financial activities are carried out on schedule and within
budget to achieve the College outputs;
Perform
all other financial-related duties, upon request
Assist
the College Principals in preparation of sub-contracting agreements with
partners and ensure their effective
implementation
and monitoring about finances
Assist
the College Principals in preparation for the College implementation review by
providing financial data
Maintain
day-to-day management of the financial operations of the College by established
rules, regulations, and relevant manuals
Effect
payments according to Hospital guidelines and procedures
Prepare
accurate financial reports, including monthly, quarterly, and annual financial
reports
Presentation
of information on the status of financial resources as required
Ensure
College annual audit exercises are conducted and support the auditing team with
all the necessary information and data.
Maintain
a proper filing system and office administration
Any
other related duties assigned by your supervisor.
Qualifications,
Knowledge, and Skills
The
applicant must hold a Bachelor’s degree in finance, commerce, or business
administration.
Finance
and/or Accounting Certifications like CPA, and ACCA are an added advantage.
Postgraduate
training in Finance and Accounting is desirable.
At
least a minimum of four (4) years working experience in Finance and
Administration
Experience
in accounting processes and procedures, and financial reporting;
Skills
in preparation of information on the status of financial resources as required;
Ability
to handle a large volume of work under time constraints;
Ability
to anticipate client needs and address them promptly;
Proficient
in software applications (Excel, Ms. Word among others).
Ability
to communicate effectively
Good
interpersonal skills
Excellent
verbal and written communication skills.
How To Apply
If you are interested in
any of these challenging opportunities, send your application letter with a
detailed CV and Statement of Faith* addressed to:
The Human Resources &
Administration Director
Tenwek Hospital
P.O. Box 39 – 20400
BOMET
Applications should be
sent directly through recruit@tenwekhosp.org by 15th November 2023 with
the position being applied for as the subject line.
Only shortlisted
applicants will be contacted. We do not charge any fee for receiving your CV or
for interviewing and all communications will be done through official line and
email.
NOTE:
Hard Copy applications will not be accepted. Any form of canvassing will lead
to automatic disqualification
