Duties and responsibilities
Administrative Duties:
- Verify incoming deliveries against purchase
orders and delivery notes to ensure accuracy and completeness.
- Inspect goods for quality, quantity, and any
damage before acceptance.
- Accurately record all received items in
inventory and asset management systems.
- Organise, label, and store items systematically
in designated locations.
- Ensure safe, orderly, and secure storage of
materials to prevent loss, damage, or misplacement.
- Issue goods and materials to authorised
personnel in accordance with approved requisitions.
- Maintain accurate and up-to-date records of
issued items for accountability and traceability.
- Conduct regular stock audits, physical counts,
and reconciliation of inventory records.
- Monitor inventory levels to prevent shortages,
overstocking, or expiration of materials.
- Maintain comprehensive records, including
purchase orders, delivery notes, stock registers, and inventory reports.
- Prepare and submit periodic reports on stock
movement, discrepancies, losses, or damages.
- Implement appropriate security measures to
safeguard stock and prevent theft or unauthorised access.
Driving Duties:
- Safely drive authorised personnel to meetings,
appointments, and official engagements.
- Ensure the assigned vehicle is clean,
well-maintained, and in good working condition.
- Monitor and arrange regular maintenance,
servicing, and insurance renewals for the executive vehicle.
- Maintain accurate travel logs, fuel records, and
mileage reports.
- Maintain confidentiality, discretion, and
professionalism at all times.
- Any other duties may be assigned from time to
time by the supervisor or as captured in the detailed job description
Qualification and experience
- A Certificate in Business Management or any
other certificate-level qualification in a Business-related field from a
recognised/accredited Institution.
- KCSE Certificate or equivalent.
- Valid drivers license with a clean driving
record.
- At least 3 years experience as a D3 driver
in a reputable institution.
- Basic knowledge of office procedures and
administrative support.
- A Certificate of Good Conduct and Defensive
Driving Course is an added advantage.
- A valid institutional driver’s license will be
an added advantage.
- Past experience in logistics/supply chain
operations will be an added advantage.
How to Apply
