Job Title: Executive Assistant
Hiring Organization: CIHEB
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organization
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 11/03/2023
Job Summary
The
Executive Assistant is responsible for providing comprehensive support to the
Board, Chief Executive Officer (CEO), and Senior Management Team (SMT) and
supporting the organization’s office operations, including working on special
projects as assigned. This dynamic position requires the ability to anticipate
needs, think critically, and offer solutions to problems with high
professionalism and confidentiality.
Key
Responsibilities:
Coordinate
board meetings, including scheduling, sending invites, and preparing materials.
Prepare
agendas and take minutes during board and SMT meetings.
Act as a
point of contact between the board members, senior management, and employees.
Manage
and prepare documents for board meetings, including research and presentation
materials.
Assist in
communicating board decisions to the organization.
Manage
the CEO’s calendar, including making appointments and prioritizing sensitive
matters.
Coordinate
travel arrangements and prepare itineraries for the CEO.
Serve as
the gatekeeper to the CEO, managing incoming requests and ensuring timely
responses.
Provide a
bridge for smooth communication between the CEO and internal departments.
Manage
the organization’s email, including directing emails to the relevant
departments.
Manage
and schedule SMT meetings and tracking of meeting deliverables.
In
collaboration with SMT, organize staff events, including staff meetings,
Technical Friday and other relevant staff events.
Support
in setting up new initiatives and small projects as guided.
Qualifications:
Bachelor’s
Degree in Business Administration or related field
A minimum
of 3 years of experience in administration. Experience as an Executive
Assistant will be an added advantage.
Exceptional
communication skills, both verbal and written
Proficient
in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience
in project management and event planning
High
level of professionalism and confidentiality
Ability
to multitask and prioritize tasks
Strong
organizational skills and attention to detail
How to
Apply:
Kindly
send your application that includes a cover letter and an updated CV including
names of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on
or before 7th November 2023. Applicants are advised to include the title
“EXECUTIVE ASSISTANT” on the subject line.
The
Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an
equal opportunity employer.
Only
short-listed candidates will be contacted
