Senior Principal Office Administrator Job in Kenya - Kitui CASB

Senior Principal Office Administrator manages office operations, requiring Kenyan citizenship, a Bachelor’s/Diploma in Secretarial Studies/Office Management (or KNEC Secretarial Certificates), and secretarial certifications. Full-time role in Kitui.

Reference: KT/CASB/2026/14 | Grade: KCASB 5 (J/G P) | Posts: 1 | Basic salary: KShs. 92,030 – 133,410 p.m. (permanent and pensionable)

Responsibilities

Taking oral dictation;

Using e-office to research and process data;

Operating office equipment;

Attending to visitors and clients;

Managing office protocol and etiquette;

Handling telephone calls;

Handling customer inquiries and complaints;

Coordinating scheduling of meetings and appointments;

Coordinating travel arrangements;

Ensuring security of office records, equipment and documents, including classified materials;

Ensuring security, integrity and confidentiality of data;

Maintaining an up-to-date filing system in the office;

Preparing responses to routine correspondence;

Guiding and supervising other office administrative personnel; and

Any other duty that may be assigned by the Office of the Clerk of Assembly.

Requirements

For appointment to this grade, an officer must have:

Valid Kenyan citizenship;

Either a Bachelor’s degree or diploma in Secretarial Studies or Business Office Management from a recognized institution in Kenya or any other relevant qualification; or Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:

Typewriting III (minimum 50 w.p.m.) / Computerized Document Processing III;

Shorthand II (80 w.p.m.);

Business English II / Communications I;

Secretarial Duties II;

Commerce II;

Office Management III / Office Administration and Management III; and

Minimum of two (2) years’ relevant work experience.

Added advantage

Master’s degree in Secretarial Studies or Business Office Management from a recognized institution in Kenya or any other relevant qualification;

Membership to a professional body/association;

Senior Management Course or its equivalent;

High degree of integrity and honesty; and

Certificate in computer applications/packages.

How to Apply

All interested and qualified persons are required to physically submit their signed application letters, together with a detailed curriculum vitae (CV), copies of certified academic and professional certificates together with transcripts, and a certified copy of National ID/Passport, in a sealed envelope with the position applied for clearly marked on the left side, addressed to:

The Secretary Kitui County Assembly Service Board

P.O. Box 694 – 90200 Kitui

Applications should physically reach the Office of the Clerk of Assembly/Secretary, Kitui County Assembly Service Board on or before Monday, 30 November 2026 by 5.00 p.m., East Africa Time.

Important information to all applicants

It is a criminal offence to present fake certificates/documents.

Canvassing in any form will lead to automatic disqualification.

Only shortlisted and successful applicants will be contacted.

Shortlisted candidates shall be required to produce originals of their National Identity Cards, academic and professional certificates and transcripts during the interviews.

Candidates with foreign degrees MUST obtain accreditation from the Commission for University Education of Kenya.

Serving officers shall be required to avail original letters of appointment to the current substantive posts during the interviews.

Applications should physically reach the Office of the Clerk of Assembly/Secretary, Kitui County Assembly Service Board on or before Monday, 30 November 2026 by 5.00 p.m., East Africa Time.

Successful candidates will be required to submit clearance certificates before appointment from the following organizations, as part of compliance with Chapter Six of the Constitution of Kenya: Ethics and Anti-Corruption Commission, Higher Education Loans Board, Directorate of Criminal Investigations, Kenya Revenue Authority, and a Credit Reference Bureau.

The Kitui County Assembly Service Board is committed to implementing Article 232(1) of the Constitution on fair competition and merit, representation of Kenya’s diverse communities, and equal employment opportunities for men and women, members of all ethnic groups and persons with disabilities. Women, youth, persons with disabilities, marginalized groups and minorities are encouraged to apply.

Beware of fraudsters

The County Assembly of Kitui does not charge any fees at any stage of the recruitment process. Any individuals or parties requesting such payments while posing as Assembly representatives are impostors and should be reported to the relevant authorities.