Projects Assistant.
Supporting project execution, tracking timelines,
maintaining documentation, and drafting reports, requiring a Business/Social
Sciences Degree and 2+ years experience.
Responsibilities
- Assist
in the planning, coordination, and implementation of project activities in
line with approved project plans.
- Support
the Project Officer in developing and maintaining project schedules, work
plans, activity plans, and project trackers.
- Coordinate
meetings, workshops, project activities, and other engagements as
assigned.
- Follow
up with responsible persons on assigned project actions and provide
updates to the Project Officer.
- Maintain
an up-to-date calendar of project activities, milestones, and key
deliverables.
- Assist
in coordinating internal departments and external partners involved in
project implementation.
- Support
the preparation of project-related correspondence, briefs, presentations,
and reports.
- Maintain
project trackers and regularly update progress against agreed milestones
and deliverables.
- Support
the collection and documentation of project performance data and evidence.
- Support
the preparation and organization of documentation required for project
reviews and evaluations.
- Support
communication and coordination between project teams, hospital
departments, external partners, consultants, suppliers, and other
stakeholders.
- Assist
in organizing stakeholder meetings and engagements.
- Provide
timely communication on project activities and meeting arrangements as
directed.
- requirements.
- Follow
up on procurement requests, deliveries, services, and other project
requirements.
- Liaise
with relevant departments to ensure timely availability of resources
required for project activities.
- Assist
in identifying and documenting project risks, issues, dependencies, and
constraints.
- Maintain
the project risk and issues register as assigned.
- Follow
up on agreed mitigation and corrective actions.
- Promptly
escalate significant risks, delays, or challenges to the Project Officer.
- standards,
policies, and procedures.
- Assist
in monitoring project deliverables to ensure they meet agreed
requirements.
- Support
project reviews and continuous improvement activities.
- Ensure
project records and processes are maintained to support accountability and
audit requirements.
- Undertake
research and gather information to support project planning and
decision-making.
- Perform
any other duties relevant to the role as assigned by the supervisor.
Requirements
- Bachelor’s
degree in Project Management, Healthcare Management, Business
Administration, Public Health, Health Systems Management, or a related
field.
- A
Diploma or relevant professional qualification in Project Management will
be an added advantage.
- Training
or certification in Project Management such as CAPM, PRINCE2 Foundation,
PMP, or equivalent will be an added advantage.
- Minimum
of 2–3 years’ relevant experience in project administration, coordination,
healthcare programmes, development projects, or a related field.
- Experience
working in a healthcare, NGO, faith-based, or institutional environment
will be an added advantage.
- Demonstrated
experience in project documentation, reporting, coordination, and
stakeholder engagement.
