Responsible for recording and updating production data, preparing daily production reports, maintaining accurate records, checking data for errors, tracking production output, supporting inventory records, and providing timely information to the production team. Requires a relevant Certificate or Diploma in Business Administration, Statistics, Data Management, or a related field,. The position is based in Nairobi and requires on-site work.
Job Purpose:
The Production Data Clerk ensures accurate capture,
entry, and reporting of production data within the manufacturing process. The
role also prepares daily/weekly production schedules for each work Centre
(Wire, Quilting, Fabric Sewing, Wood, Pillow & Packaging).
Key Responsibilities:
Data
Recording & Entry
- Accurately
capture daily production outputs at each work centre.
- Accurately
Carry out Manufacturing transactions in Sage ERP.
- Track
and update raw material consumption (fabric, foam, wire, etc) against
production orders.
- Monitor
WIP stock movements between work centres to maintain visibility.
Production
Scheduling
- Prepare
and release production schedules for each work centre, balancing order
priorities, capacity, and material readiness.
- Update
schedules to reflect changes caused by machine breakdowns, raw material
shortages, or urgent orders.
- Coordinate
with supervisors to ensure schedule adherence and highlight risks.
- Compare
planned vs. actual output to identify performance gaps.
Data
Validation & Reconciliation
- Cross-check
production logs with shop-floor reports to eliminate discrepancies.
- Reconcile
raw material consumption with finished mattress/bedding outputs.
- Escalate
abnormal variances (e.g., high scrap in cutting, overuse of quilting
fabric) for investigation.
Reporting
& Analytics
- Prepare
daily, weekly, and monthly production performance reports by work centre.
- Provide
KPIs such as efficiency, utilization, yield, downtime, and OTIF (On Time
In Full).
Compliance
& Documentation
- Maintain
complete, auditable production records for all work centres.
- Ensure
compliance with internal policies and external audit requirements.
- Provide
data support during internal and external audits.
Additional
Duties
- Perform
any other relevant duties as may be assigned from time to time by
Management.
KEY KPIs:
- Real-time,
accurate production data across all production work centres.
- Effective
schedules that optimize Bonnel, quilting, Mattress assembly, Wood and
packaging capacities.
- Timely
and reliable production reports for management decision-making.
- Full
traceability of Raw Material movement, variances, and production outcomes.
How to Apply
Send your
updated CV to careers@silentnightkenya.co.ke
Subject: Production Clerk
