College Administrator Job in Kenya - Medprime Training College

College Administrator providing oversight of the College’s financial, administrative and operational functions, including accounts management, staff supervision and property and asset management, requiring a bachelor’s degree in Finance, Accounting or Business Administration, 2-3 years relevant experience and proficiency in Microsoft Office and accounting systems, in a college education environment, on-site role.

We are seeking to recruit a competent, experienced and results-oriented College Administrator to provide effective oversight of the College’s financial, administrative and operational functions.

The ideal candidate should have a strong background in finance and accounts, a good understanding of property and asset management, and proven managerial and leadership experience. The successful candidate will oversee the Accounts Department while providing general supervision of staff and College operations as required.

Key Responsibilities

Finance & Accounts

  • Oversee the day-to-day operations of the Accounts Department and ensure effective financial controls are maintained.
  • Monitor student fee collection, receipting, banking, expenditure and financial records.
  • Review financial reports, reconciliations, budgets and cash-flow information.
  • Monitor expenditure against approved budgets and ensure proper accountability of College funds.
  • Ensure financial records and supporting documentation are properly maintained.
  • Work closely with the Finance team to strengthen accounting procedures, controls and reporting.
  • Support internal and external audit processes and ensure audit requirements are addressed appropriately.

Administration & Operations

  • Provide general administrative oversight and ensure smooth day-to-day College operations.
  • Supervise and coordinate staff when required to maintain operational efficiency and service standards.
  • Monitor staff attendance, discipline, performance and compliance with College policies and procedures.
  • Support management in implementing operational decisions, systems and procedures.
  • Identify operational challenges and recommend practical solutions.
  • Facilitate effective coordination and teamwork between departments.
  • Provide general operational supervision whenever required by management.

Property & Resource Management

  • Oversee the proper use, maintenance and accountability of College property, equipment and other physical resources.
  • Maintain and monitor records of College assets and their utilization.
  • Coordinate maintenance, repairs and general facility requirements.
  • Ensure College facilities remain functional, orderly and suitable for staff and students.
  • Monitor the utilization of supplies and other institutional resources in coordination with relevant departments.
  • Promote responsible use and proper accountability of College resources.

Leadership & Management

  • Provide effective leadership and direction to staff within the scope of the role.
  • Promote professionalism, discipline, teamwork and accountability across the College.
  • Support management in implementing College policies, procedures and operational directives.
  • Address routine operational and administrative issues and escalate matters requiring management intervention.
  • Prepare administrative and operational reports for management as required.
  • Maintain confidentiality and exercise sound judgment when handling financial, staff and institutional matters.

Qualifications & Experience

  • Bachelor’s degree in Finance, Accounting, Business Administration, Business Management, Commerce or a related field.
  • CPA (K) or an equivalent professional accounting qualification will be an added advantage.
  • At least 2–3 years of relevant experience in finance/accounts, administration, operations or a managerial/supervisory position.
  • Demonstrated experience in financial oversight, accounts management and administrative operations.
  • Good understanding of property, asset and resource management.
  • Proven managerial and leadership experience with the ability to supervise staff and coordinate multiple functions.
  • Sound knowledge of financial controls, budgeting, reconciliations and financial reporting.
  • Proficiency in Microsoft Office and accounting/ERP systems.
  • Excellent organizational, communication, interpersonal and problem-solving skills.
  • High level of integrity, accountability, confidentiality and professionalism.

How to Apply

Interested and qualified candidates should send their CV and application letter to:

medstaffingace@gmail.com

Application Deadline: 25th September 2026

Only shortlisted candidates will be contacted.