Summary: Registry Clerk at Kitale National Polytechnic. Manages student and institutional records, handles incoming and outgoing mail, and maintains physical and digital filing systems. Requires Certificate/Diploma in Records Management or Information Studies and computer proficiency. Full-time.
KNP/ADV/11/2026
Job Summary
- The Registry Clerk will manage the institution’s records and
information systems, ensuring proper classification, storage, retrieval
and security of files and documents in accordance with public records
management guidelines.
Minimum Requirements
- Diploma in Information Science/Records Management or its equivalent
from a recognized institution.
- Knowledge of records classification, filing systems and archiving
procedures.
- Computer literacy, including electronic document management systems.
- Knowledge of public service records management regulations is an
added advantage.
Key Competencies and Skills
- High level of accuracy, confidentiality and integrity.
- Good organizational and time-management skills.
- Attention to detail in file classification and retrieval.
- Good communication and customer-service skills.
Key Responsibilities
- Open, classify, file and maintain institutional records (physical
and electronic).
- Receive, register, and dispatch incoming and outgoing
correspondence/files.
- Retrieve and avail files promptly to authorized officers on request.
- Maintain registry movement registers and file-tracking systems.
- Ensure security, confidentiality and safe custody of records.
- Carry out periodic appraisal, weeding and disposal of record
schedules.
How to Apply
General
Conditions for All Applicants
- Must be a Kenyan citizen of good conduct and not have any pending
integrity, criminal or disciplinary issues.
- Must satisfy Chapter Six (6) of the Constitution of Kenya 2010 on
Leadership and Integrity.
- Successful candidates will be required to obtain clearance
certificates from: Kenya Revenue Authority (Tax Compliance), Higher
Education Loans Board (HELB), Ethics and Anti-Corruption Commission
(EACC), Directorate of Criminal Investigations (Certificate of Good
Conduct), and a Credit Reference Bureau (CRB).
Please
Note
- Interested and qualified candidates should submit their applications
enclosing a detailed curriculum vitae, copies of academic and professional
certificates, national identity card, and three (3) reference letters,
- Only shortlisted candidates will be contacted.
- Kitale National Polytechnic is an equal opportunity employer.
Persons with disabilities, women, and candidates from
marginalized/minority groups are encouraged to apply.
- The applications should be in hard copy and in a sealed envelope
with advert reference number; to reach the Chief Principal by 11th
September 2026.
The Chief Principal
Kitale National Polytechnic
P.O Box 2162-30200, KITALE
KITALE NATIONAL POLYTECHNIC
CHIEF PRINCIPAL
P. O. Box 2162-30200, KITALE
