Mission Description
Receipt
and Tracking Invoices
- Receive supplier invoices from front desk.
- Sorting and confirmation via email and of all
received invoices from from front desk.
- Check that invoices have all the required
details i.e Tax receipt, buyers PIN, LPO indicated current dated
- Check that all invoices have all the required
supporting documents attached i.e. LPO, Contract, delivery note.
- Within 24 hours of receipt ensure received
supplier invoices are tracked.
Tracking Reports
- Share and dispatch daily tracking report, daily.
- Ensure that the daily tracking report has only
the invoices tracked for that day.
- Ensure all dispatched invoices have been
tracked.
- Ensure correct tracking to the right department.
- Prepare the weekly tracking report and share at
the beginning of the week.
- Assist in the clean-up of the tracking report.
- Filling all dispatch reports in specified file.
Booking
of invoices
- Receive tagging charge inv from approvers.
- Book approved tagging charges within 1 day.
- Forward booked tagging charge invoice to filing
with a clear dispatch.
Dispute
follow-ups
- Communicate all disputes to suppliers from
non-compliant invoices.
- Keep record of all disputes being reviewed at
any one time.
- Escalate to account handlers, supervisor and in
case of non-response from suppliers.
- Ensure timely booking of disputed invoices to
avoid loss on VAT.
Relieving
and Account creation
- Act as a reliver for transporter invoices
booking and urgent payments where need be.
- Follow up for new suppliers who have no accounts
to be created.
- Fill account creation form for transporters who
have undergone compliance.
Other
Matters
- Any other responsibilities may be assigned by
Financial Controller or Senior Management.
Profile
- Business Degree
- CPA (K), ACCA, CFA or equivalent
How to Apply
