Reports to: Managing Director and Senior Business Development Manager
Industry: Food & Beverage Ingredients Distribution
Location: Nairobi with occasional regional travel
Employment Type: Full-Time
Our
client, a leading distributor in the food and beverage ingredients industry, is
seeking a highly organized and results-driven Procurement and Supply Chain Officer to oversee
procurement operations, inventory management, warehousing, logistics
coordination, and overall supply chain efficiency. The ideal candidate will be
responsible for ensuring timely sourcing of products and supplies, maintaining
optimal inventory levels, coordinating warehousing and distribution activities,
and ensuring compliance with regulatory and quality standards while supporting
operational efficiency and cost optimization.
Key Responsibilities
Procurement
& Supplier Management
- Source food and beverage ingredients, packaging materials, and
operational supplies from approved and new suppliers.
- Obtain quotations, evaluate suppliers, negotiate prices, and prepare
comparative analyses.
- Raise purchase orders and ensure timely replenishment of inventory.
- Monitor supplier performance on quality, pricing, lead times, and
service delivery.
- Maintain proper procurement records and documentation.
- Ensure procurement activities comply with company procurement
policies and procedures.
- Develop and maintain strategic relationships with local and
international suppliers.
- Monitor market trends, commodity pricing, and supply risks.
Inventory
Management
- Maintain optimal stock levels to prevent stock-outs and
overstocking.
- Monitor inventory movement using ERP or inventory management
systems.
- Conduct regular stock reconciliations and cycle counts.
- Ensure FEFO/FIFO inventory management practices are adhered to.
- Monitor expiry dates and minimize product losses or obsolescence.
- Investigate and resolve inventory variances promptly.
Warehousing
Operations
- Supervise receiving, storage, picking, packing, and dispatch
operations.
- Ensure proper storage conditions for products, including
temperature-sensitive items where applicable.
- Maintain warehouse cleanliness, organization, and safety standards.
- Ensure compliance with food safety, hygiene, and quality standards.
- Coordinate periodic warehouse audits and stock takes.
- Ensure accurate documentation for inbound and outbound stock
movements.
Logistics
& Distribution
- Coordinate deliveries to customers within agreed timelines.
- Plan and optimize transport routes and distribution schedules.
- Liaise with transporters, clearing agents, and logistics service
providers.
- Monitor fuel usage, vehicle utilization, and transportation costs.
- Track shipments and resolve delivery issues promptly.
- Ensure all delivery documentation is properly completed and filed.
Supply
Chain Coordination
- Coordinate demand planning and replenishment activities with sales
and operations teams.
- Monitor supply chain performance and identify operational
bottlenecks.
- Support importation, customs clearance, and regulatory documentation
processes where applicable.
- Develop initiatives to improve efficiency, reduce costs, and enhance
service delivery.
- Prepare operational and inventory reports for management.
Compliance,
Quality & Safety
- Ensure compliance with:
- Kenya Bureau of Standards (KEBS) requirements
- Public Health regulations
- Food safety standards
- Occupational Safety and Health (OSH) requirements
- Ensure proper handling and storage of food-grade materials.
- Participate in internal and external audits.
- Maintain accurate records for traceability and compliance purposes.
Qualifications
- Bachelor’s Degree in:
- Procurement & Supply Chain Management
- Logistics
- Business Administration
- Operations Management or a related field
- Professional qualifications such as CIPS, KISM, or CPSP-K will be an
added advantage.
- Minimum 2–5 years’ experience in procurement, warehousing,
logistics, or supply chain operations.
- Experience in the food & beverage, FMCG, or ingredients
distribution industry is preferred.
- Proficiency in ERP systems and Microsoft Office applications.
- Knowledge of import/export logistics will be an added advantage.
- Must have a passport
Key Competencies
- Strong negotiation and supplier management skills.
- Inventory and warehouse management expertise.
- Strong analytical and problem-solving skills.
- Excellent organizational and planning abilities.
- High attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Strong integrity and accountability.
- Cost management and budgeting skills.
Key Personal Attributes
- High level of professionalism and integrity.
- Self-motivated and results-oriented.
- Strong teamwork and collaboration skills.
- Ability to maintain confidentiality and handle sensitive
information.
- Proactive and adaptable in a dynamic work environment.
- Commitment to operational excellence and continuous improvement.
Application Guidelines
- Only candidates meeting the required qualifications and experience
should apply.
- Any form of canvassing will lead to automatic disqualification.
- The organization is an equal opportunity employer and encourages
qualified candidates to apply.
How to Apply
If
you are up to the challenge and possess the necessary qualifications and
experience, please send your CV only quoting the job title in the email subject(Procurement
and Supply Chain Officer) to: jobs@corporatestaffing.co.ke before 30th
May 2026
NB:
Only shortlisted candidates will be contacted. If you do not receive any
communication from us within two weeks of your application, kindly consider
your application unsuccessful. We appreciate your interest and thank you for
applying
Corporate
Staffing Service never asks candidates to pay any money or pay for tests at any stage
of the recruitment process.
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