Job Requirements
- Minimum relevant work experience of four (4) years;
- Diploma in Secretarial Studies or an equivalent qualification from a
recognised institution;
- Demonstrable skills in computer application.
Job Responsibilities
- Producing documents, briefing papers and reports to ensure
maintenance of confidential documents in the department;
- Managing the office diary including appointments, foreign and
domestic travel itineraries, travel bookings and hotel reservations for
the management to facilitate timely management of events;
- Managing office protocol and public relations, receiving and
screening incoming calls, and correspondences and acting as the link
between executive offices, internal and external visitors to ensure
efficient response time;
- Devising and maintaining office systems that include data management
and files for efficient record preservation;
- Following up on issues that require interdepartmental coordination
for the engagement of various stakeholders to ensure effective
communication is relayed;
- Answering the telephone lines and direct calls and transferring them
to the respective recipients for further action;
- Arranging for departmental staff travel;
- Maintaining up to date filing systems in the department and track
file movement out of the Office to ensure accountability of the file user;
- Receiving all documents for notations or signature to be actioned by
the respective officers to ensure appropriate actions are carried out;
- Assisting in staff welfare issues in the department to ensure staff
needs are addressed;
- Handling the office imprest.
How to Apply
