About This Role
- Under the general guidance and direction of the Senior Field
Coordinator; the Monitoring and
Evaluation (M&E) Assistant will
work as part of the NMP team to support day-to-day implementation of the
MEL system including data collection, collation, entry, analysis and use
for decision-making.
- The Monitoring and Evaluation Assistant will conduct quality
assurance activities of field-based program implementation, accountability
and learning process. In addition, he/she will support in ensuring timely
delivery of project activities and achievement of set targets, budget
management, milestones, and reporting. In the event of a major
humanitarian emergency, within the areas of the operation, the role holder
will be expected to work outside the normal role profile and be able to
vary working hours accordingly.
- He/she also supports country office and global program strategic
initiatives when needed.
- S/he will be responsible for the utilization of the management
information system (CAMEL) to inform program improvement and decision
making. CAMEL is a suite of data collection and management applications
including DHIS2, CommCare and a cloud-based data warehouse
Duties/Responsibilities
Results
Based Management
- Monitor and report the status and progress of Annual Operation Plan
and Results Framework based on the set performance indicators as well as
budget expenditures
- Conduct process and outcome monitoring to assess quality of activity
implementation, routine data quality audits and document field visit
reports and action trackers.
- Support external evaluators and project team in designing and
conducting baseline, midterm, endline evaluations and any other
specialized studies
- Ensure implementation of NMPs evaluation and review lessons learned
and recommendations.
- Coordinate various evaluations, assessments and reviews including
assistance on the recruitment of Research assistants, data collection,
analysis and reporting among others.
Capacity
Building and Support
- Support in the assessment of the NMP staff and volunteers’ capacity
in various aspects of monitoring evaluation and learning.
- Provide training, mentoring and coaching to NMP staff and volunteers
on MEL processes and activities.
Accountability
- Prepare an information-sharing plan in consultation with other
response team members.
- Determine, in consultation and participation with the community, the
most appropriate channels for feedback and complaints.
- Create awareness amongst communities and other stakeholders about
CFMs
- Receive feedback and complaints from community members, either
directly or as forwarded to the AFP by front-line field staff.
- Track and record all feedback and complaints in a database
- Ensure appropriate referral and follow-up depending on the nature of
feedback or complaint issued.
- Participate in program monitoring, evaluation, and review exercises,
with focus on ensuring participant feedback is captured and incorporated.
This will also include monitoring the functionality of existing CFMs
Management
Information system
- Support in the ensuring the CAMEL management information system is
up to date and used in running in all reporting requirements for the
program.
- Ensure all users of the systems are supported to input data,
visualize and report effectively.
- Troubleshoot for all systems users and report any issues to the
Cluster CAMEL Officer.
- Facilitate capacity building sessions for new users and refresher
training for other existing system users of the Management information
System (MIS).
- Navigate the MIS to check on encoded data, generate MIS reports,
provide feedback to users, and share with relevant persons for
utilization.
Knowledge
Management and Learning
- Provide support in the preparation of internal program reports i.e.
Quarterly Progress Report, Monthly Monitoring Report, and Annual
Operational Plan and Budget, evaluation and impact assessment reports.
- Provide timely feedback to implementation teams from the MEL system
findings to enhance effectiveness of program/project implementation and
steps needed to achieve desired outcomes.
- Participate in annual project reviews and planning workshops and
assist the Senior Field Coordinator in preparing relevant reports.
- Work with project staff to promote learning culture and ensure
learning is shared across field site offices and other implementing
partners.
- Support the documentation of NMP program best practices and lessons
learnt through various learning products such as Case studies, Human
Interest stories and Success stories.
- Take an active role in ensuring that staff are compliant in
uploading data and reports into SharePoint repository.
- Any other duties may be assigned from time to time by the
supervisor
Required
Experience and Education
- A Bachelor’s degree in Monitoring & Evaluation, Knowledge
Management or Information Sciences, Community Development, Project
management and Statistics, or closely related fields.
- A minimum of 2-4 years of direct, “hands-on” working experience in
building and operating monitoring and evaluation of projects/programs
within the development and humanitarian sector.
Required Competencies
ChildFund’s
Core Competencies
- Teamwork: the ability to work effectively and collaborate with
others; values and respects individual differences.
- Communication: demonstrates empathy and tact when communicating with
others and uses a storytelling approach when appropriate.
- Results orientation: gets things done; takes proactive steps to
achieve organizational goals and quality standards.
- Decision making: uses good judgement, critical thinking, and
non-traditional ways to evaluate problems and opportunities; reflects and
innovates to improve decisions and outcomes.
- Resilience: thrives and grows in rapidly changing, demanding, and
complex environments.
- Digital literacy: adopts and champions new technology to relevant
contexts, stays aware of technological trends and embraces technological
solutions to business challenges.
Other
Required Competencies
- Interpersonal and communication skills: Demonstrated excellence in
verbal and written communication, with the ability to build and maintain
effective professional relationships.
- Teamwork and collaboration: Strong capacity to contribute to and
support multidisciplinary teams in achieving organizational objectives.
- Work under pressure: Proven ability to deliver high‑quality outputs
within tight deadlines and under demanding conditions.
- Analytical and report writing: Advanced skills in report
preparation, documentation, and analytical writing.
- MS Office proficiency: Excellent working knowledge of Microsoft
Office 365 applications.
- Mobile data collection: Competence in the use of applications such
as CommCare, KOBOCollect, and ODK.
- Research and data analysis: Strong qualitative and quantitative
research capabilities, with proficiency in software including Advanced
Excel, STATA, and SPSS.
- Data visualization: Experience in developing dashboards and visual
reports using Advanced Excel and Power BI.
How to Apply
