Summary: Administrative Executive at Acorn Holdings Africa, Nairobi on contract basis. Focuses on office operations, vendor management, facility maintenance, and front-office support. Requires proven administrative experience and strong organizational skills.
Job Summary
- As an Administrative Executive, you will be responsible
for managing various administrative functions to ensure the smooth
operation of the office. Your duties will include parking and SIM card
management, stationary procurement, office cleanliness, stakeholder
management for office service providers, office space management including
furniture and repairs, driver management, and serving as the office
receptionist.
Responsibilities
Parking and SIM Card Management:
- Coordinate parking allocations for employees and visitors with
the caretaker/security guards.
- Manage the distribution and tracking of SIM cards for corporate
lines.
Stationery
Procurement:
- Maintain adequate stock levels of office supplies and stationery.
Office
Cleanliness:
- Oversee cleanliness and tidiness of the office premises.
- Coordinate with cleaning staff or service providers to schedule
cleaning activities.
- Address any cleanliness issues promptly and ensure adherence to
hygiene standards.
Office
Space Management:
- Manage office space allocation and layout, including desks, chairs,
and seating arrangements.
- Coordinate repairs and maintenance of office facilities, such
as furniture, air conditioning units, refrigerators, and
microwaves.
- Ensure a safe and comfortable working environment for employees.
Stakeholder
Management:
- Act as the primary point of contact for office service providers,
such as cleaning, maintenance, and security companies.
- Communicate service requirements and ensure service levels are met.
- Resolve any service-related issues and escalate as
necessary.
Driver
Management:
- Ensure compliance with transportation regulations and safety
standards.
- Supervise drivers to ensure safe
and timely transportation.
- Manage vehicle expenses, including fuel, maintenance, and insurance.
- Prepare and maintain the company driver
schedule.
- Process and approve leave requests for drivers.
Office
Receptionist:
- Greet visitors, answer incoming calls, and direct inquiries to
the appropriate personnel.
- Handle incoming and outgoing packages, and deliveries.
- Provide general administrative support, such as scheduling meetings
and maintaining office records.
Qualifications
- Bachelor’s degree in business administration, Office Management, or
related field preferred.
- 3+ years of experience in administrative roles, preferably in a
corporate environment.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and office management
software.
- Attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced
environment.
How to Apply
