Role Summary
- The Admissions Officer manages
the end-to-end student admissions process, ensuring a seamless and
professional experience for prospective families. The role involves
handling enquiries, coordinating assessments, maintaining accurate student
records, and supporting enrolment and transition processes. By ensuring
data integrity, effective communication, and adherence to admissions
policies, the Admissions Officer contributes to informed decision-making,
efficient operations, and continuous improvement in admissions systems
while upholding the Academy’s standards and values.
Key Responsibilities:
Student Recruitment and Admissions Management:
- Receive and respond to enquiries from prospective families,
providing accurate information on programmes, admissions criteria and fee
structures.
- Conduct campus tours and present the Academy professionally.
- Capture and maintain accurate data for prospective students to
support admissions tracking and reporting.
- Follow up with families via calls and emails to maintain engagement
throughout the admissions process.
- Coordinate and facilitate entrance examinations, ensuring fairness,
transparency and efficiency.
- Liaise with school leadership to review entrance exam results and
support admission decisions.
- Prepare admission letters for successful applicants in consultation
with the Head of Academy and relevant leadership.
- Liaise closely with the Marketing & Communications Lead and
Senior Leadership Team to plan, coordinate and support the delivery of key
recruitment events throughout the year.
Records
and Data Management:
- Maintain accurate and up-to-date student records, including
demographic and academic data across platforms such as ManageBac.
- File and archive student documentation in an organized and
retrievable manner.
- Prepare transcripts, certificates and official student documents in
line with institutional requirements.
- Maintain secure and confidential historical student records.
Communication
and Stakeholder Relations:
- Serve as the primary contact for admissions-related communication
with parents and prospective families.
- Collaborate with academic and administrative departments to ensure
smooth student onboarding and transition.
- Support marketing and outreach activities, including Open Days and
admissions events.
- Provide timely updates on admissions statistics and enrolment trends
to the Head of Academy and relevant teams.
Compliance,
Reporting and Continuous Improvement:
- Ensure adherence to admissions policies, procedures, and regulatory
requirements.
- Contribute to the development and review of admissions policies.
- Prepare and submit regular admissions and enrolment reports for
decision-making.
- Support initiatives to improve admissions efficiency, stakeholder
experience, and data accuracy.
Qualifications and
Experience:
- Bachelor’s Degree in Communications, Marketing, Business
Administration or a related field.
- Minimum of 3 years’ experience in admissions, enrolment management,
or administrative roles, preferably in an international curriculum school
setting.
- Proficient in Microsoft Office Suite.
- Proven experience in managing data systems, parent relations and
documentation processes.
How to Apply
