Job Purpose
- To provide administrative and operational support to ensure
efficient office management and smooth coordination of administrative
activities within the water utility.
Key Responsibilities/
Duties / Tasks
Fleet
and Transport Administration.
- Maintain accurate vehicle booking logs and ensure timely allocation
of company vehicles
- Oversee scheduling, maintenance, and utilization of company vehicles
and motorcycles.
- Track fuel usage, mileage, and service schedules to optimize fleet
efficiency.
- Coordinate with drivers to ensure compliance with transport policies
and safety standards.
- Prepare monthly fleet utilization and maintenance reports.
- Perform any other administrative duties assigned by the supervisor
Asset
Management
- Maintain an updated inventory of office equipment, furniture and
other assets.
- Tag and track assets to prevent loss or misplacement.
- Coordinate repairs, replacements, and disposal of obsolete assets.
- Generate periodic asset audit reports for management review.
Security
and Outsourced Services.
- Liaise with contracted security firms to ensure adequate coverage of
office premises.
- Monitor performance of outsourced services such as cleaning,
catering, or maintenance.
- Ensure compliance with service-level agreements (SLAs) and escalate
issues when necessary.
- Organize emergency drills and maintain updated security protocols.
Environmental
Services Coordination.
- Oversee and supervise grounds maintenance and office cleaning
activities to ensure the entire facility is clean, safe, and
well-maintained.
- Develop and implement cleaning and maintenance schedules for
offices, washrooms, and outdoor areas.
- Ensure proper use and availability of cleaning materials and
maintenance tools.
- Conduct regular inspections and coordinate repairs, sanitation, and
waste management to maintain high hygiene and environmental standards.
Decision
Making / Job Influence
- Operational Decisions – Makes routine administrative decisions such
as scheduling, record-keeping, and allocation of office resources.
- Compliance & Policy Adherence – Ensures that HR, fleet, and
asset management activities comply with company policies and procedures.
- Vendor & Service Coordination – Influences the quality of
outsourced services (security, cleaning, transport) by monitoring
performance and escalating issues.
- Support to Management – Provides input to supervisors and managers
through reports and recommendations that inform higher-level
decision-making.
Job
Dimensions:
- Fleet & Transport Management – Maintain vehicle booking
schedules, track usage and servicing, and ensure compliance with transport
policies.
- Asset & Inventory Control – Keep updated records of office
assets, oversee repairs/replacements, and conduct periodic audits.
- Security & Outsourced Services – Coordinate with security
providers and outsourced vendors, monitor service quality, and enforce
service agreements.
- General Office Administration – Manage supplies, correspondence,
meetings, and reporting, while performing other duties assigned by the
supervisor.
- Responsible for coordinating administrative operations and
overseeing facilities management functions, including supervision of
cleaning and grounds staff, to ensure a safe, efficient, and
well-maintained working environment within the company.
Working
Conditions
- Field Interaction – Occasional visits to company sites to verify
assets, vehicles, or outsourced services
- Work Hours – Standard business hours with flexibility to handle
urgent administrative tasks or events outside normal schedules.
Job Competencies
(Knowledge, Experience and Attributes / Skills).
Academic
qualifications
- Diploma in Business Administration, Management, or related field.
Professional
Qualifications
- Membership to relevant Professional Body
Previous
relevant work experience required
- Work experience of at least Three(3) years, two (2) of which must
have been at a Supervisory level;
How to Apply
Applications
should include a cover letter that demonstrates why you are the best candidate
for the position you are applying for, a detailed up-to-date CV and copies of
relevant testimonials, current and expected remuneration package, names &
addresses of three professional referees, email address and telephone number.
All applications should be in soft copies by email and should be clearly marked
with the position being applied for on the subject of the email, and should be
addressed to:
The
Managing Director
Naivasha Water and Sanitation Company Ltd
P.O Box 321-20117, Naivasha
Email: vacancy@naivashawater.co.ke
Closing
date: 16th April, 2026, 12 noon.
Note: Only
shortlisted applicants will be contacted
