Job Title: Administration & Front Office Intern
Responsible for welcoming visitors, answering calls
and emails, organising meetings, maintaining office records, handling
correspondence, and supporting daily administrative activities. Requires a
Diploma or ongoing studies in Business Administration, Office Management, or a
related field. This is a full-time, on-site internship based in Nairobi
Green Belt Movement (GBM) is
seeking a motivated, organized, and customer-oriented individual to join our
team as an Administration & Front Office Intern.
The successful candidate will
support the day-to-day administrative operations of the organization and ensure
a professional, welcoming, and efficient front office environment.
Key
Responsibilities
Receive
and welcome visitors, clients and other stakeholders professionally.
Answer,
screen and direct incoming telephone calls and respond to general inquiries.
Receive,
sort and distribute incoming mail and deliveries.
Assist
with filing, record keeping, data entry, photocopying, scanning and document
management.
Provide
administrative support, including preparing documents, organizing meetings and
maintaining office supplies.
Assist in
managing meeting rooms and coordinating appointments.
Support
the organization of meetings, workshops and other office activities.
Maintain
a clean, orderly and professional reception area.
Perform
other administrative duties as assigned.
Qualifications
A Degree
or Diploma in Business Administration, Office Administration, Secretarial
Studies or a related field.
Proficiency
in Microsoft Office applications, particularly Word, Excel and Outlook.
Good
verbal and written communication skills.
Strong
organizational, interpersonal and customer service skills.
Professional
presentation, a positive attitude and a willingness to learn.
Ability
to multitask, work independently and maintain confidentiality.
Previous
internship or office experience will be an added advantage.
Personal Attributes
The ideal candidate should be
dependable, proactive, detail-oriented, courteous and committed to providing
excellent administrative and front office support.
How to Apply
Interested and qualified
candidates are invited to submit their CV and application letter to jobs@greenbeltmovement.org by
5.00 PM, Friday 23rd October 2026.
Please indicate
“Administration & Front Office Intern” as the subject of your application.
Only shortlisted candidates
will be contacted.
