Office Assistant maintaining office cleanliness and hygiene and providing administrative support including filing and managing office supplies, requiring a diploma in Office Management or Secretarial Studies and minimum 3 years experience as an Office Assistant, housekeeper or secretary in an international or national NGO, in an NGO environment, on-site role in Nakuru.
Job Summary
The
primary objective of the Office Assistant is to ensure that all office premises
are maintained to the highest standards of cleanliness, hygiene and order. The
incumbent also provides essential support in document filing, managing office
consumables, supporting event setups and serving refreshments to staff and
guests.
Duties and
Responsibilities:
Maintain
a clean, sanitary and well-supplied office environment through daily sweeping,
dusting, restroom sanitation, glass upkeep and waste disposal across all
facilities.
Maintain
kitchen hygiene and equipment, and provide tea, coffee and refreshment services
for staff, official visitors and meetings.
Monitor
and manage inventory for cleaning and kitchen supplies, submit timely purchase
requisitions to prevent shortages, and ensure the safe storage and handling of
hazardous chemicals.
Prepare
meeting rooms for events, assist with light furniture and equipment moves, and
inspect facilities to report maintenance faults promptly.
Provide
administrative support by managing physical and digital files, making
photocopies and scans, and delivering office messages and documents promptly.
Any other
duties delegated by the supervisor.
Essential Requirements
Minimum
Requirements:
Minimum
of a Diploma in Office Management, Secretarial Studies or a related field.
Minimum
of 3 years of experience as an Office Assistant, housekeeper or secretary in an
international or national NGO.
Good
understanding of professional cleaning techniques, sanitation standards and
safe chemical dilution/handling.
Strong
work ethic, high punctuality and commitment to maintaining early morning
operational schedules.
High
level of honesty, trustworthiness and respect for organizational assets and
confidential office documents.
Courteous,
helpful and respectful attitude toward staff, management and official visitors.
Required
skills and experiences
Strong
work ethic, high punctuality and commitment to maintaining early morning
operational schedules.
High
level of honesty, trustworthiness and respect for organizational assets and
confidential office documents.
Courteous,
helpful and respectful attitude toward staff, management and official visitors.
How to Apply
