Administrative Assistant provides procurement, office support, and administrative coordination, requires 1–2 years admin/procurement experience (juniors considered). Full-time role in Kilifi.
Trust is earned on the ground:
in supplies that never run out, files that are always where they should be,
deadlines met before they fall due, and confidences kept. As our Administrative
Assistant, you’re the quiet engine behind all of it — across the office, show
home, pump house, and solar power plant. It’s detail work, done with intention.
And it matters.
Responsibilities
Office
& Facilities
Keep
things stocked & running
Supplies and consumables in
stock, equipment repairs coordinated, parcels handled, and travel &
accommodation booked to policy.
Systems
Keep
records clean
Daily
data entry across Google Drive and Notion, new-hire and exit folders, internal
trackers kept current — and filing errors flagged, not buried.
Logistics
& Calendar
Keep the
team on schedule
Book
all-staff and organization meetings, follow up on action points, and schedule
reviews and events.
Land
& Compliance
Keep the
paperwork tight
Maintain
land transaction files, chase signatures, track compliance deadlines, handle
petty cash and procurement documents, and support work-permit renewals.
People
Operations
Support
the team
Recruitment
logistics, onboarding setup, leave tracking, staff events, and distributing HR
communications.
What
success looks like
Nothing
falls through the cracks
Supplies
never run out unexpectedly, files are where they should be, deadlines are
tracked early, and confidential information is handled with discretion. You
spot what needs doing before being asked.
Requirements
Have 1–2
years in an admin, procurement, or office-support role (preferred, not absolute
— strong juniors welcome).
Are
highly organized, and work with intention and real attention to detail.
Are
comfortable with Google Workspace (Drive, Calendar, Docs, Sheets) and Notion.
Write and
speak clear English and Swahili.
Prioritize
well and hit deadlines reliably.
Are
discreet and trustworthy with confidential information.
Stay calm
and reliable under pressure.
Are eager
to learn and grow with a community that’s still being built.
