BURN is seeking a highly organized and analytical Executive Assistant to support the Global Director for Carbon Excellence & Distribution Support in driving cross-functional execution, governance, and strategic initiatives. The role will coordinate projects, track key priorities across teams, prepare executive-level reporting, and ensure alignment and accountability across carbon excellence and distribution support functions.
Duties and Responsibilities
Cross-Functional
Governance & Execution Discipline
- Establish and maintain a centralized functional execution tracker
covering OKRs, strategic initiatives, and cross-departmental commitments.
- Translate Director-level priorities into structured workplans with
defined owners, milestones, and success metrics.
- Conduct systematic follow-ups with functional leads to monitor
progress against commitments. Identify delays, conflicting priorities, or
ownership gaps and proactively drive resolution.
- Develop structured escalation frameworks to address slippages before
they impact carbon excellence or distribution performance.
- Standardize reporting cadence across Carbon Excellence and
Distribution Support to ensure consistent visibility.
Software
Prioritization & Systems Governance
- Consolidate feature requests from multiple teams into structured
requirement summaries.
- Develop impact vs effort and risk-based prioritization matrices to
support decision-making by the Director.
- Prepare briefing materials and structured data packs for roadmap
prioritization meetings.
- Track approved development items through implementation and monitor
delivery timelines.
Strategic
Project Leadership
- Support cross-functional projects from scoping through execution,
including:
- Stakeholder mapping
- Timeline planning
- Risk identification and mitigation tracking
- Coordinate country-level implementation tracking for governance
frameworks and SOP updates.
- Monitor project progress and provide structured status updates to
the Director.
Reporting
& Performance Visibility
- Consolidate data from multiple teams into executive-ready summaries
and visual reports.
- Support preparation of monthly and quarterly performance reports
Director
Representation & Executive Interface
- Represent the Director in selected internal operational, governance,
and alignment meetings.
- Provide structured summaries of discussions, decisions, risks, and
required follow-ups.
- Ensure action items are clearly assigned and tracked to completion.
- Prepare SMT-ready slide decks and executive briefings.
- Serve as a first-level filter for operational issues, ensuring only
material risks are escalated.
- Maintain oversight of cross-functional communication to ensure
alignment with strategic priorities.
Skills and Experience
- Bachelor’s degree in engineering, Economics, Business, Environmental
Science, Data Analytics, or related field.
- 4–7 years of experience in strategy & operations, or
cross-functional program support roles.
- Demonstrated experience supporting initiatives across multiple
stakeholders
- Strong analytical capability (Advanced Excel required; experience
with BI tools preferred).
- Structured and systems-level thinker.
- Strong analytical and problem-solving capability.
- Executive presence and confidence.
- Ability to influence senior stakeholders without line authority.
- High ownership and execution bias.
- Strong written communication and presentation skills.
- Comfortable operating in ambiguity and high-growth environments.
How to Apply
