Job Purpose
The Stores
Officer will oversee the day-to-day operations of
the store, ensuring the secure custody, optimal physical arrangement, and
accurate operational flow of the CBK inventory stores. The officer will also be
responsible for supervising the receipt, storage, and issuance processes in
full compliance with established procedures.
Key Duties and Responsibilities
Operational
Supervision and Custody
- Coordinate the daily activities of Stores
Assistants and/or Clerks, ensuring efficient workflow in the receipt,
inspection, issuance, and arrangement of stock.
- Maintain strict security protocols for the
store, overseeing the secure storage environment and access control.
- Ensure all stock is stored under optimal
conditions (temperature, humidity, safety) to prevent deterioration,
damage, or obsolescence.
- Implement and monitor housekeeping standards to
ensure the store remains clean, orderly, and compliant with health and
safety regulations.
Inventory flow and quality control
- Oversee the receiving process: ensure all
incoming goods are accurately inspected against Local Purchase Orders
(LPOs) and Delivery Notes, verifying quality, quantity, and specification
before official acceptance.
- Supervise the issuance process: ensure stock is
issued only against duly authorized requisitions/vouchers and accurately
recorded against stock balances.
- Ensure stock rotation methods (e.g., FIFO) are
rigorously applied during both storage and issuance to maximize stock
usability.
- Responsible for identifying damaged or expired
stock on the floor and quarantining them for the subsequent reconciliation
and disposal documentation process.
Documentation
and Control
- Ensure the accurate and timely recording of all
physical movements in supporting documents (e.g., Bin Cards, Goods
Received Notes, Issue vouchers).
- Validate and ensure that all manual and
electronic system inputs by Stores Assistants are correct and captured in
real-time within the ERP/inventory system.
- Maintain a comprehensive, accessible, and
auditable filing system for all stores-related documentation.
- Participate in and provide leadership during
periodic physical inventory counts (stock takes), assisting the stores
planner in variance investigation.
Reporting
and Liaison
- Prepare daily, weekly, and monthly operational
reports on storage capacity utilization, stock movement volume, and
operational challenges for submission to the store’s planner or Inventory
Manager.
- Liaise with user departments regarding stock
status, lead times, and timely collection of issued goods.
- Any other roles and responsibilities that may be
assigned from time to time.
Qualifications
- A Diploma in Supply Chain Management or Stores
Management or Purchasing and Supplies Management or Logistics from a
recognized institution.
- Bachelors Degree in Supply Chain Management or
Stores Management or Purchasing and Supplies Management or Logistics is an
added advantage.
- Be an Associate Member of the Kenya Institute of
Supplies Management (KISM) or be eligible for membership.
Work
Experience
- A minimum of two (2) years of relevant
experience in a busy stores’ environment.
- Proficiency in computer applications,
particularly in using an Enterprise Resource Planning (ERP) or dedicated
Inventory Management System for transactional data entry.
How to Apply
 Job in Kenya - CBK){kind=link}