Duties and Responsibilities
Duties
and responsibilities at this level will entail:-
- Ensure leadership in the areas of Planning, Administration. Human
Resource management, Finance and Physical Resource.
- Ensure efficient communication within the University.
- Ensure development, implementation and review of the University’s
strategic plan and Master Plan.
- Oversee Development and implementation of the divisional Work Plan.
- Ensure proper implementation of the Quality Management System of the
University.
- Ensure the development, implementation and review of various
policies and procedures of the University.
- Ensure timely preparation of the Budget estimates to guide in funds
allocation to various University’s activities.
- Oversee financial appropriation according to the budget.
- Ensure financial sustainability of the University.
- Ensure that procurements are done within the approved procurement
plan and budget.
- Ensure the delivery, verification and validation of procured goods
and services in the University.
- Oversee progress of financial, administrative and planning functions
in the University.
- Ensure compliance with statutory and contractual obligations.
- Ensure preparation of infrastructure reports for tabling in the
University Management Board and Council.
- Ensure provision of administrative and logistical support to the
University.
- Oversee the implementation of the resolutions of various Committees
in the division.
- Ensure development of the University’s human resources master plan.
- Oversee recruitment, training and development of staff.
- Ensure the welfare of employees to improve their productivity and
well-being.
- Ensure staff discipline to improve performance and productivity.
- Ensure staff appraisal is undertaken annually.
- Oversee procurement, maintenance and disposal of the University’s
physical assets.
- Oversee Transport Management in the University.
- Ensure development, review and implementation of leave schedules for
Staff.
- Ensure a conducive learning environment and improved students
welfare in liaison with Deputy Vice-Chancellor/AA, R & I.
- Ensure the University’s skills gaps analysis is conducted and
execution of the identified interventions.
- Signatory to all University Bank Accounts.
- Mobilize financial support for the University.
- Provide innovative and creative leadership in the areas of Planning.
Administration, Human Resource management, Finance and Physical Resource.
- Present administrative, financial and planning reports to the
University Council and Management Board.
- Manage proper implementation of the Quality Management System of the
University.
- Provide administrative and logistical support to the University.
- Chair divisional meetings.
- Evaluate the performance of the direct reports.
- Chair various Committees as provided for in the University Statutes.
- Provide a conducive working environment for Staff.
- Liaise with the various stakeholders to ensure compliance with
statutory and contractual obligations.
- Monitor service delivery and offer corrective action where
necessary.
- Receive and review quarterly reports on compliance with statutory
and contractual obligations
- Receive and review monthly reports on the status of service
delivery.
- Provide a conducive learning environment and accommodation for
students.
- Receive reports on implementation of leave schedules for Staff.
For appointment to this
grade, an officer must have:
- Masters Degree in relevant field
- Bachelor’s degree in relevant field.
- Served in the grade of Deputy Registrar, Administration &
Planning, Grade 14 or its equivalent in a comparable position for a
minimum period of three (3) years.
- Knowledge of Information Communication Technology.
- Demonstrated professional competence and managerial skills as
reflected in work performance and results.
- Doctorate degree (PhD) from an accredited and recognized University
in the relevant field will be an added advantage NB/ Appointment to this
position will be on a 5 years’ contract renewable based on performance
How to Apply
Interested
applicants should submit ten (10) copies of their applications with detailed
curriculum vitae, e-mail address, telephone contacts, postal address, current
post, copy of current pay slip, verified copies of academic, professional
certificates and testimonials. They should provide clearance certificates from
the following organizations.
- HELB
- EACC
- Kenya Revenue Authority
- Certificate of Good Conduct.
They
should also provide three (3) referees who are knowledgeable about their
competence and areas of specialization, one of who must be a recent/last
employer. The referees should submit their confidential reports in sealed
envelopes to the address below.
Applicants
should fill the summary sheet attached in MS Word and send it to the following
address: dvc_fa@mmu.ac.ke
Only
shortlisted candidates will be contacted.
NOTE
- MMU is an equal opportunity employer thus, women, persons with
disability and minority groups are encouraged to apply.
- Applications quoting the respective reference numbers on the
envelope, should reach the undersigned on or before 18th March,
2026.
