What You Will Do
Finance & Accounting
- Maintain general ledger integrity through
journal entries, reconciliations, and monthly/year-end closures.
- Prepare monthly financial reports, bank
reconciliations, and cash flow projections.
- Manage accounts payable and receivable,
including invoicing follow-up and supplier payments.
- Ensure all expenditures align with approved
project budgets and are fully supported by documentation.
- Process payments, bank transfers, and payroll
transactions.
- Ensure statutory compliance including PAYE,
NSSF, and NHIF.
- Prepare and support internal and external
financial audits and ensure follow-up on audit findings.
- Update the Executive Director on financial
performance and risks.
Grant & Donor Finance Management
- Support programme teams in reviewing budgets for
grantees and subcontractors.
- Track donor-funded project expenditures and
ensure compliance with donor rules.
- Prepare donor financial reports in required
formats and timelines.
Administration & Human Resources
- Maintain accurate, confidential, and up-to-date
employee records.
- Coordinate recruitment administration, including
interview scheduling and contract documentation.
- Manage onboarding and offboarding processes,
including inductions and clearance.
- Administer leave management and maintain
attendance and leave trackers.
- Support payroll administration by maintaining
staff master data and payroll inputs.
- Maintain HR compliance documentation and
calendars.
- Coordinate staff training logistics and maintain
training records.
- Support performance management cycles and HR
policy documentation.
- Provide HR administrative support and escalate
sensitive issues appropriately.
Qualifications
& Experience
- Bachelor’s degree in Commerce, Accounting,
Business Administration, or equivalent.
- CPA or ACCA Part II qualification.
- Minimum of five (5) years’ experience in a
similar role within the NGO sector.
- Experience managing donor-funded projects.
- Strong analytical, reporting, and
problem-solving skills.
- Proficiency in QuickBooks, Microsoft Excel, and
MS Office.
- Familiarity with Kenyan tax and labour
regulations.
- High integrity, attention to detail, and ability
to meet tight deadlines.
- Excellent communication skills in English and
Kiswahili.
Systems, Controls & Process Improvement
- Review and improve financial and administrative
systems and procedures.
- Support staff on accounting and administrative
tools.
- Ensure proper filing and document management.
Key Performance Indicators (Kpis)
- Budget management with minimal variances and
accurate forecasting.
- 100% compliance with donor reporting formats and
timelines.
- Timely and accurate financial and administrative
reporting.
- Accurate, confidential, and up-to-date employee
records and HR documentation.
How to
Apply
Interested candidates should submit:
- Current CV/Resume highlighting relevant
technical skills and experience.
- Cover letter (maximum 1 page) explaining why you
are interested in this post and how your skills and experience make you a
good fit.
Application Deadline: 17th February 2026
