Reports To: Admin & HR Manager
Employment Type: Full Time
Duty Station: Garowe, Puntland, Somalia
Role
Purpose
The Admin
& HR Officer supports the effective implementation of
Human Resources policies, procedures, and administrative operations at Horn
Ridge Engineering & Consultancy. The role ensures compliance with company
policies and applicable labor regulations, while promoting a safe, fair, and
efficient work environment. This position requires a talented, self-driven
professional who can supervise assigned staff, manage priorities, maintain
accurate records, and deliver timely HR and administrative support in a busy
environment.
Key Responsibilities:
Human
Resources Operations
- Support recruitment activities, including job
advertisements, CV shortlisting, interview coordination, written exams,
and candidate communication.
- Maintain accurate and up-to-date HR records,
employment contracts, personnel files, attendance records, and leave
registers (hard and soft copies).
- Coordinate onboarding and induction processes
for new hires, including orientation schedules, document collection, and
employee file setup.
- Prepare and consolidate employee benefits, leave
requests, attendance summaries, and payroll-related inputs in coordination
with the Finance Department.
- Ensure consistent implementation of and
compliance with the HR Manual and applicable labour regulations.
- Support performance appraisals, probation
evaluations, and confirmation processes, ensuring proper documentation and
record retention.
- Draft and support the issuance of HR letters and
correspondence, including appointment letters, confirmations, warnings,
memos, and employment-related communications.
- Maintain and update HR trackers and databases,
including employee master lists, leave balance trackers, probation
trackers, and contract expiry trackers.
- Support staff training activities, including
maintaining training attendance records, documenting training needs, and
coordinating internal sessions.
- Support disciplinary actions, grievances, and
employee relations matters in line with the HR Manual, under the guidance
of management.
- Maintain accurate records of staff contracts,
leave balances, attendance, and HR data, and support preparation of
periodic HR reports for the Admin, HR & Supply Chain Department
Manager.
Administration
& Office Support
- Manage general office administration, including
office supplies, stationery, utilities, and coordination of facility
maintenance.
- b) Prepare, review, and maintain records for
monthly operational billings and utilities, including electricity, water,
internet, telephone, generator fuel, rent, and other recurring expenses.
- Prepare and circulate internal communications,
notices, memos, and administrative updates as required.
- Handle incoming and outgoing correspondence,
filing systems, document control, and record archiving.
- Support logistics and coordination for meetings,
trainings, workshops, and official events, including venue setup and
attendance tracking.
- Coordinate travel and accommodation arrangements
for staff and management, including airline tickets, hotels, and local
transportation, in line with company policy.
- Support asset control activities, including
maintaining asset registers, asset issuance records, and coordination of
asset handovers and returns.
- Support coordination of office security,
cleaning services, and general office support staff.
- Support procurement and supply chain teams with
administrative documentation, approvals, and record-keeping as required.
- Ensure proper organization and availability of
administrative documents for audits, inspections, and management review.
- Support preparation of periodic administrative
reports and maintain proper records for management review and internal
audits.
Employee
Relations & Workplace Culture
- Act as a first point of contact for employee
queries, requests, and routine HR matters.
- Support grievance handling, disciplinary
actions, and conflict resolution processes in accordance with the HR
Manual.
- Promote a positive workplace culture through
fair treatment, professionalism, respect, and inclusivity.
- Support employee welfare initiatives and staff
engagement activities as directed by management.
Qualification & Requirements
Bachelor’s
degree in human resource management, or Business Administration.
- Minimum 5–7 years of progressive experience in
HR and/or administration roles, preferably in construction, engineering,
or other busy private-sector environments.
- Proven experience maintaining HR records,
preparing HR documents, supporting recruitment and onboarding, and
coordinating payroll inputs, leave, and attendance
- Strong knowledge of HR administration practices
and HR operations (contracts, employee files, onboarding, attendance,
leave, HR correspondence).
- High level of integrity and ability to maintain
confidentiality and handle sensitive information.
- Proficiency in Microsoft Office (Excel, Word,
Outlook) and HR trackers/databases.
- Proactive, self-driven, and able to work with
minimal supervision.
- Proficiency in English is mandatory (written and
spoken).
How to Apply:
Only
qualified candidates who meet the above requirements are encouraged to apply
and submit their updated CVs by email to careers@hornrg.com
Email Subject: Application – Senior Architect
