Job Specifications
Duties
and responsibilities at this level will entail:
- Receiving mails, opening, sorting and
dispatching to the recipients.
- Maintaining registers for incoming and outgoing
mails.
- Filing documents in the appropriate files.
- Retrieving files and information as requested by
authorized staff/offices.
- Ensuring security of files and documents
including Equipment in the section.
- Ensuring correspondences are appropriately
actioned before files are returned back to the cabinets.
- Updating the records movement registers.
- Facilitating delivery of documents to required
offices.
- Digitizing the Authority’s documents for
circulation and archiving.
- Maintaining the registry. Maintaining the
registry in good standard.
- Ensuring the archival and safe keeping of all
documents.
Person Specifications
For
appointment to this grade an officer must have:
- Three (3) years’ cumulative relevant work
experience, three (3) of which should have been at the grade of Records
Assistant III or in a comparable position.
- Diploma in any of the following: Records
Management, Information Management, Information Science, Library Science
or equivalent qualifications from a recognized Institution.
- Proficiency in computer applications.
How to
Apply
