Job Specifications
Duties
and responsibilities at this level will entail:
- Receiving mails, opening, sorting and
dispatching to the recipients.
- Maintaining registers for incoming and outgoing
mails.
- Ensuring security of files and documents
including Equipment in the section.
- Facilitating delivery of documents to required
offices.
- Preparing appraisal and disposal schedules for
files and documents in liaison with relevant stakeholders.
- Ensuring all pending correspondences are brought
to the attention of supervisor and appropriate action taken.
- Following up on files and documents from offices
for safe custody in the registry.
- Participating in digitization of the Authority’s
documents for circulation and archiving.
- Maintaining the registry in good standard.
Person Specifications
For
appointment to this grade an officer must have:
- Six (6) years’ cumulative relevant work
experience, three (3) of which should have been at the grade of Records
Assistant II or in a comparable position.
- Diploma in any of the following: Records
Management, Information Management, Information Science, Library Science
or equivalent qualifications from a recognized Institution.
- Proficiency in computer applications.
Competencies and Skills
- Communication skills
- Interpersonal skills
- Analytical skills
- Report writing skills
How to
Apply
