Role and Responsibilities
- Provide comprehensive administrative support to
a select business line, ensuring efficient coordination of daily
operations and adherence to IFC policies and procedures.
- Manage scheduling and calendar arrangements for
team members, including organizing meetings, appointments, and conference
calls with internal and external stakeholders.
- Prepare, edit, and format high-quality
documents, reports, presentations, and correspondence in English, ensuring
accuracy and professionalism.
- Coordinate travel arrangements for team members,
including booking flights, accommodations, and transportation, while
ensuring compliance with IFC travel policies.
- Facilitate the planning and execution of events,
workshops, and meetings, including logistical arrangements, participant
communication, and on-site support.
- Maintain and update records, databases, and
filing systems to ensure accurate documentation and easy retrieval of
information.
- Act as a liaison between the business line and
other IFC departments, fostering effective communication and collaboration
across teams.
- Monitor and track deadlines, deliverables, and
follow-ups to ensure timely completion of tasks and alignment with
organizational priorities.
- Support procurement and financial processes,
including preparing purchase requests, processing invoices, and tracking
expenses in line with IFC guidelines.
- Contribute to a positive and inclusive team
environment by proactively addressing challenges, sharing ideas, and
upholding IFC’s values of integrity, respect, and development impact.
Selection Criteria
- Preference will be given to local talent, that
is, applicants that are authorized to work in the duty station for any
employer. Internal applicants may apply per existing guidelines.
- A university degree in business administration,
finance, management, or a related field, or a high school diploma with at
least 2 years of relevant experience in administrative or team support
roles.
- A minimum of 4 years of relevant work experience
in a large international institution, private sector organization, or
development agency, with prior experience in an international organization
considered an advantage.
- Proven ability to support dynamic and
multicultural teams, demonstrating adaptability and collaboration in
diverse work environments.
- Proficiency in English with excellent written
and verbal communication skills to effectively engage with internal and
external stakeholders.
- Advanced proficiency in Microsoft Office Suite
(Word, Excel, PowerPoint, Outlook) and other relevant software tools for
document preparation, data management, and scheduling.
- Strong organizational skills, with demonstrated
ability to prioritize tasks, manage multiple deadlines, and maintain
attention to detail in a fast-paced environment.
- Experience in coordinating travel arrangements,
events, and meetings, ensuring compliance with organizational policies and
seamless execution.
- Strong problem-solving skills and a proactive
approach to identifying and addressing operational challenges, ensuring
efficiency and effectiveness in team support.
- Ability to work collaboratively within a team,
fostering a positive, inclusive, and professional work environment while
maintaining discretion and confidentiality.
- Commitment to IFC’s values, including integrity,
respect, and a focus on delivering results that support development
objectives, with flexibility and resilience to adapt to changing
priorities and work under pressure
How to Apply
