Roles and Responsibilities
Under
the direct line management of the Country Representative, the Project
Assistant will provide dedicated administrative
and coordination support to the REACH Sudan mission, from Nairobi. The
Administrative Assistant will work in close collaboration with ACTED’s FLAT
(Finance, Logistics, HR/Admin) departments to support the REACH Sudan team in
their transition from Kampala to Nairobi.
Key responsibilities include:
- Support in setting up systems for comprehensive
staff records, project trackers and documentation, together with ACTED HR
- Help organize travel, accommodation, and
logistical arrangements, anticipating operational needs.
- Coordinate onboarding, orientation, and
administrative guidance for new staff.
- Support with the management of workspace
allocation, office resources, and procurement.
- Serve as the primary interface between REACH
Sudan and ACTED Kenya FLAT departments, ensuring timely processing of
administrative, HR, and logistical requests.
- Identify and implement workflow improvements,
standardize procedures, and maintain knowledge management systems.
- Oversee administrative processes for REACH
Sudan, document management, and compliance with organizational standards.
- Undertake additional administrative,
coordination, or strategic support tasks as required.
Qualifications
- Diploma or Bachelor’s degree in Business
Administration or related field.
- At least 1 year of experience in administrative
support, logistics or coordination roles (INGO experience an asset).
- Strong organizational skills, attention to
detail and ability to manage multiple tasks simultaneously.
- Excellent communication skills in English.
- Proficiency in Microsoft Office software (e.g.
Word, Excel and Outlook), as well as Adobe and others.
- Strong interpersonal skills and ability to work
in a multicultural team.
How to Apply
Qualified
Kenyan nationals with the required skills are invited to submit their
applications accompanied by detailed curriculum vitae and cover letter as a
single document i.e. with the cover letter being on the first page and the CV
starting on the second page, detailing three work related referees and contacts
to kenya.jobs@acted.org and
received on or before 5.00PM on 24.12.2025 with
the subject line “Project Assistant-Sudan”
Please
do not attach any other documents while sending your applications, if required
they will be requested at a later stage.
Please
note that shortlisting will be done on a rolling basis and only the shortlisted
candidates will be contacted.
