The Sales Accountant at Oaklands Coffee Marketing Limited (OCML) is responsible for managing the end-to-end coffee sales process, ensuring timely execution of all operational, financial, and regulatory activities. This role includes coordinating parchment reception, milling, clean coffee dispatch, invoicing, collection of proceeds, and management of related charges while ensuring compliance with internal SOPs and regulatory requirements. The Sales Accountant also maintains accurate stock records, prepares reports, and ensures effective communication with growers, buyers, and relevant authorities.
Key Responsibilities:
- Implement and adhere to
the Coffee Sales Standard Operating Procedures (SOP) covering all aspects
of coffee sales, including:
- Parchment
reception and delivery to the mill.
- Clean
coffee output in line with Outturn/Milling Statements.
- Dispatch
of clean coffee to designated warehouses.
- Invoicing
successful coffee buyers and ensuring payment of net coffee proceeds to
growers.
- Recovery
of milling charges, transport costs, marketing commissions, and
warehousing charges.
- Conduct regular stock
reconciliation and share updated reports weekly.
- Generate invoices for
successful bids and follow up with buyers to ensure prompt settlement.
- Confirm invoice payments
with bank signatories.
- Prepare detailed coffee
proceeds schedules, accounting for milling charges, clean coffee
transport, marketing commissions, warehouse charges, and other payable
invoices.
- Submit coffee proceeds
payment schedules for approval.
- Register signed direct
sale contracts with the regulator (AFA – Coffee Directorate).
- Prepare all requirements
for signing direct sale contracts, including:
- Letters
requesting inspection of sold clean stock for issuance of export
approvals.
- Movement
Permits and Phytosanitary Certificates, where applicable.
- Ensure timely preparation
of sold stock release instructions for signing by authorized signatories.
- Dispatch sale statements
to growers in liaison with field staff within two days of payment to
growers’ bank accounts.
- Prepare weekly grower
stock status reports and share with growers in liaison with field staff.
- Compile monthly
stationery and welfare requirements for the Quality and Marketing
departments and submit for supply.
- Maintain an up-to-date
inventory of stationery and welfare items.
Requirements
Skills and Experience:
- Degree or Diploma in
Accounting or related field.
- Minimum of 3+ years of
progressive experience in finance, sales administration, or coffee
operations.
- Strong ability to
self-manage daily tasks and ensure work is completed efficiently.
- Demonstrated financial
management skills, including budgeting and cost control at the
departmental level.
- Satisfactory verbal and
written communication skills, including fluency in English and Swahili.
Soft Skills:
- Mature, pragmatic, and
flexible approach.
- Team player with strong
interpersonal skills.
- Excellent written and
verbal communication skills.
- Strong attention to
detail.
- Rigorous, organized, and
process-oriented.
Personal Characteristics:
- Exceptional work ethic,
honesty, and integrity.
- Willingness to speak up
and provide truthful insights to management; no cover-ups.
- Self-driven, intelligent,
and resilient.
- Result-oriented with a
rigorous and organized approach.
- Collaborative team player
with strong interpersonal skills.
How to Apply
