Duties
- Support all activities
pertaining to the supply chain function including planning, sourcing,
transport, shipping, customs clearance, warehousing, asset and fleet
management, as applicable.
- Support the procurement
process to ensure timely, cost-effective and adequate delivery of
commodities and services to support operational needs.
- Identify partners for
supply chain projects based on objectives, priorities, strengths and
resources of the UNHCR Partner and/or contractor, according to criteria
consistent with UNHCR rules and regulations.
- Ensure accurate and
comprehensive records on supply activities and provide timely reports and
updates both periodically and on request.
- Manage tender processes
and assist in the preparation of proposals for award of contracts to the
relevant CoCs.
- Prepare plans for
delivery of relief and other non-food items according to the operational
needs and regularly update the information in UNHCR IT systems.
- Apply UNHCR’s sourcing
and procurement strategy when planning for purchase of important
commodities and services.
- Ensure timely customs
clearance of consignments and manage warehousing according to “best
practices” and UNHCR rules and regulations.
- Maintain an efficient
system for the release, and redeployment of goods.
- Coordinate the release
and transportation and of relief and other non-food items.
- Analyse matters relating
to sourcing & procurement activities, and deliver information on all
sourcing & procurement activities within area of responsibility.
Provide guidance and advice on UNHCR procurement policies and procedures
to support and assist requesting sections.
- Provides asset management
reports, customised reports, and gathers information on all assets and
provides in-depth reports periodically and when requested.
- Analyse the quality of
commodities and services delivered in relation to the needs of the
location and established quality standards. Establish a local quality
assurance process.
- Monitor the quality and
accuracy of supply chain related data in relevant business systems.
Compile and analyse statistical information, identify trends and
developments in supply chain related matters that will assist in decision
making.
- Disseminate, promote
commitment to and monitor compliance with UNHCR’s global policies,
standards and guidance on supply chain management.
- In the Regional Bureaux:
- Support Country
Operations on how to implement supply operations based on interpretations
of the situation and conclusions to how the operation can be best
implemented.
- Track the progress of
specific periodic operations and provide guidance that ensures timely
implementation.
- Assist in coaching and
advising individuals or Supply teams as requested.
- Track global Supply KPIs
for the region and devise regional ones as required.
- Monitor all periodic
Supply exercises such as monthly reconciliations, quarterly physical
inventory exercises, and year-end accounts closure procedures and ensure
that they are implemented throughout the region and provide relevant
reports to senior managers.
- Assist country operations
in Cloud ERP management.
- Support the analysis of
country financial reports and work with the Country Operations Supply Team
leaders to address red areas relating to Supply aspects of operations.
- Support the country needs
assessment plans and assist in combining them into regional procurement
plans and monitor their timely implementation and changes based on
operational needs.
- In the Country
Operations:
- Ensure that the local
supply chain functions are optimised and aligned with the operations’
evolving needs and management systems, and there is an infrastructure that
is robust and flexible enough to accommodate operational volatile
requirements.
- Coordinate supply
activities of UNHCR Partners and/or contractors performing supply related
activities, and ensure that they understand and adhere to relevant UNHCR
rules and procedures.
- Through regular physical
verification of PPE establish their status.
- Propose old and obsolete
PPE for disposal and plan for arrival of replacement items.
- Implement effective asset
and fleet management that regularly monitors the asset/fleet pool, saves
cost and safeguards the investment of the organisation including receipt,
inspection, registration & marking of new Property, Plant and
Equipment (PPE), and organisation of the physical verification of PPE.
- Ensure that PPE
agreements are properly issued and signed. Ensure proper preparation of
disposal forms and cases for the Asset Management Board. Organize the
disposal of PPE according to Asset Management Board decisions.
- Adapt local supply chain
structures to be consistent with the operational needs. Ensure effective
information flow in the supply chain and adapt local process to the
prevailing environment.
- Support the
identification and management of risks and seek to seize opportunities
impacting objectives in the area of responsibility. Ensure decision making
in risk based in the functional area of work. Raise risks, issues and
concerns to a supervisor or to relevant functional colleague(s).
- Perform other related
duties as required.
Minimum Qualifications
- Years of Experience /
Degree Level
- For P1/NOA 1 year
relevant experience with Undergraduate degree; or no experience with
Graduate degree; or no experience with Doctorate degree
How to Apply
