Invoice Generation & Management:
- Prepare and issue invoices to clients in a
timely and accurate manner.
- Verify invoice details, ensuring consistency
with purchase orders and delivery notes.
- Track invoice status and follow up with clients
on pending payments.
- Correct errors in invoices or reissue them as
necessary.
Credit
Note Handling:
- Generate and process credit notes in the ERP
system as required.
- Maintain accurate records of all credit note
transactions.
- Reconcile credit notes with customer accounts
and liaise with internal teams to resolve discrepancies.
Record
Keeping & Documentation:
- Organize, file, and maintain all accounting
documents, invoices, receipts, and related paperwork.
- Ensure that all records are complete,
up-to-date, and compliant with company policies.
- Assist in audits by providing required documents
and information promptly.
ERP & Financial System Management:
- Update customer accounts, invoices, and
transactions in the ERP system accurately.
- Generate reports from the ERP system as
requested by the finance manager.
- Identify and report discrepancies in system
records to the accounting team.
Communication
& Coordination:
- Respond professionally to client inquiries
regarding invoices or payments.
- Liaise with internal departments such as sales,
procurement, and finance to ensure invoice accuracy.
- Escalate unresolved issues to the supervisor or
finance manager promptly.
Administrative
Support:
- Assist the finance team with general accounting
tasks as needed.
- Maintain email correspondence related to
billing, client communication, and internal finance operations.
- Support month-end closing activities, ensuring
all transactions are accurately recorded.
Key Requirement Skills And Qualification
- Proven experience in invoicing and ERP systems
- Basic knowledge of Microsoft Excel, Word, and
email communication
- Strong organizational and time management skills
- Attention to detail and accuracy in data entry
and documentation
- Ability to work independently and handle
multiple tasks
- Excellent written and verbal communication
skills
- High level of integrity and confidentiality when
handling financial data
HOW TO
APPLY
If you
meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
Interviews
will be carried out on a rolling basis until the position is filled.
Only the
shortlisted candidates will be contacted.
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