The Position
Internship Opportunity – Finance
Reference: INT/FIN/KE/11/2025
The intern will be exposed to a professional
environment where they will learn and contribute to the smooth functioning of
accounting duties and will play a key role in managing and maintaining the
organization’s payable and receivables process. This role offers a valuable
opportunity for recent graduates to gain hands-on experience in a dynamic
development organization.
Key Duties and Responsibilities:
- Regularly update the VAT tracking system and circulate reports
highlighting key opportunities and risks for discussion.
- Process travel and petty cash advance requests, ensuring
employees receive their advances at least 24 hours before departure.
- Ensure that petty cash receipts and advances processed through
the banking system are accurately recorded and posted.
- Verify that information entered in Travel Expense Claim Forms
(TECs) within the travel module aligns with the data in Oracle.
- Organize document scanning, filing, and labeling to ensure
accurate retrieval, proper filing, and maintain a positive audit rating
for the Finance department.
- Support the Associate Finance Officer (AFO) in reviewing TECs
and ensuring all necessary supporting documents are provided before
processing.
- Receive supplier’s invoices via the designated channels, staff
claims and grants and check for completeness and accuracy, ensure all
necessary support documents are attached.
- Tracking invoices and grants requests by logging into invoices
status tracker and circulate the tracker.
- Ensure that vendor invoices are scanned and attached to the
accruals in Oracle Fusion while processing in the system.
- Ensure accuracy in data entry and payment analysis subject to
tax.
- Ensure journals, grants and invoice postings are done with the
provided dimensions and fund to charge.
- Processes payments, wire transfers, and ensure they are
complete and accurate and that funds have reached the designated
recipients.
- Verifies that all payments have adequate supporting documents
and that all necessary authorizations have been obtained for all payments.
- Enters and maintains all payment transactions into Oracle
Fusion in a timely and accurate manner within the set TAT’s.
- Receive supplier’s credit notes arising from VAT exemption
certificate, check for completeness and accuracy. Ensure all necessary
support documents are attached. Analyze and capture accurately in the
system and circulate for approval.
- Ensure that vendor credit notes are scanned and attached
during booking of a transaction in Oracle.
- Process accurately all dummy payments and clear open WHT
invoices and credit notes
- Continuous supplier reconciliation: Have an action plan to
ensure all suppliers accounts are reconciled and reconciling differences
identified.
- Provide feedback on any queries that may arise from the
internal and external stakeholders.
- Reconciliation of the Airtel and Safaricom VAT exemptions
against what is booked in Oracle.
Key Qualifications required:
- A recent graduate or final-year student pursuing accounting or
finance, or related field.
- Basic understanding of financial management and reporting
practices.
- Good organizational, time management, and communication
skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong attention to detail and willingness to learn.
- Ability to maintain confidentiality and work in a
multicultural, fast-paced environment
How to Apply
If you believe you are the right person for this
internship, kindly submit your application with a detailed CV (including your
e-mail and telephone contacts) to recruit@agra.org. Please quote
the job reference number INT/FIN/KE/11/2025 in the subject
line of the application e-mail.
