Job Purpose
The Facilities and Property
Officer is responsible for managing and
maintaining the company’s physical infrastructure and ensuring that all
facilities are safe, efficient, and well-maintained. The role also oversees the
outsourced property management company that manages the company’s real estate
investments, ensuring optimal performance, compliance, and value retention. The
position involves both operational facility oversight and strategic property
management coordination, including the review and consolidation of property
financial reports to support management decision-making.
Principal Accountabilities
Facilities Management and Maintenance
- Oversee the day-to-day operations and
maintenance of company offices, utilities, and equipment to ensure safety,
functionality, and efficiency.
- Develop and implement preventive and corrective
maintenance schedules for all facilities.
- Supervise office renovations, refurbishments,
and relocations to ensure cost efficiency and minimal disruption to
operations.
- Manage relationships with outsourced
maintenance, cleaning, and security service providers, ensuring adherence
to service-level agreements.
- Maintain an accurate facilities and asset
register, including tagging and periodic verification.
- Conduct routine inspections to identify risks,
safety concerns, and improvement opportunities.
Property and Investment Oversight
- Oversee and evaluate the performance of the
outsourced property management company handling the company’s real estate
portfolio.
- Review and validate property management reports,
including rent rolls, occupancy summaries, maintenance logs, and financial
statements.
- Maintain and consolidate monthly and quarterly
income statements and financial summaries from the property management
company to support management decision-making.
- Monitor rental income collection, lease
renewals, property expenses, and ensure compliance with lease terms and
statutory obligations.
- Evaluate property performance and recommend
strategies to enhance returns, optimize occupancy, and manage costs.
- Liaise with tenants, agents, and regulators to
address operational and compliance matters.
Health, Safety, and Compliance
- Ensure compliance with occupational health,
safety, and environmental (HSE) standards across all company facilities
and properties.
- Conduct periodic safety audits and implement
corrective measures in collaboration with relevant departments.
- Develop and coordinate emergency preparedness
and evacuation procedures.
- Promote sustainable and safety-conscious
practices throughout the organization
Administration, Reporting, and Budget
Management
- Prepare comprehensive reports on facilities
operations, property performance, maintenance activities, and financial
outcomes.
- Manage facilities and property budgets, ensuring
adherence to approved expenditure and costefficiency targets.
- Maintain accurate records of contracts,
inspections, and compliance documents.
- Supervise and mentor facilities or
administrative support staff as applicable.
- Support management in strategic planning for
space optimization, lease management, and capital improvement projects.
- Records and document archiving (for compliance
and retrieval)
- Franking/postal services management (where
applicable)
- Information and data management within
facilities and administrative operation
Qualifications:
- Bachelor’s degree in Facilities Management,
Business, Real Estate Management, Engineering, or a related field.
- Professional certification in Accounting,
Facilities or Property Management (e.g., IFMA, BOMA, NEBOSH, and OSHA) is
an added advantage.
Experience:
- Minimum of 5 years’ experience in facilities or
property management, with at least 2 years in a supervisory or
coordination role.
- Proven experience in managing outsourced
property management companies and service providers.
- Strong understanding of real estate financial
reporting, lease management, and investment performance tracking.
- Experience in the corporate, insurance, or
financial services sector preferred.
Skills & Competencies
- Strong vendor and contract management skills.
- Excellent analytical and financial reporting
skills.
- Sound knowledge of facilities and property
management principles.
- Strong leadership, interpersonal, and
negotiation abilities.
- Excellent communication and presentation skills.
- Knowledge of HSE regulations and compliance
requirements.
- High integrity, professionalism, and attention
to detail.
- Proficiency in Microsoft Office and
property/facilities management systems
How to Apply
To apply, send your Curriculum vitae (CV)
and cover letter to recruitment@kenindia.com and quote the job title on the subject of the
e-mail by 4th December 2025 at 5:00 pm.
