Position Summary
Working under the supervision of the
Finance Manager, the Assistant Accountant will
ensure that donor funds provided for the implementation of projects to the
Kenye Country program are professionally processed, analyzed, accounted for and
reported back to the donors on time. Following established standards and
procedures. This position will be based in Kitale and requires abilities to
plan, develop, organize, direct, and coordinate a range of activities related
to the office.
Our culture: As an employee of Water
Mission Kenya, the assistant accountant is responsible for developing a
biblical worldview culture that leads to God-honoring excellence in all their
work and reinforcing the following: providing accurate data, empowering staff
to have the skills and mindset needed to acknowledge mistakes or problems as
opportunities to find appropriate solutions, and empowering staff to
consistently work for excellence in solutions that are consistent with Water
Mission’s mission, vision, values, and standards.
A successful assistant accountant will:
General Responsibilities:
- Maintain a strong Christian
witness and model servant leadership to colleagues,
partners, the communities we serve, and the public.
Other Responsibilities
Processing payments:
- Receives and checks fund requests from
departments
- Prepares payment vouchers and cheques and
submits for approval
- Posts all financial transactions in the
Accounting system such as payment vouchers, liquidation and month – end
adjustment journals.
- Reconciles funds requests from departments to
ensure funds are used for the intended purpose.
- Obtains valid receipts from all goods and
services procured and attaches them to payment vouchers
- Scrutinises employee float advances to ensure
that they have been solely utilised for the intended prupose and follows
up on all float advances that are due for liquidation.
- Scrutinises requests to ensure that procurement
threshold principles are applied to every procurement of goods and
services.
- Examines invoices to determine whether the goods
and services being invoiced were received or performed.
- Prepeares and files tax returns such witholding
taxes, PAYE and pension with the respective regulatory bodies.
- Posts motorvehicle logbooks on Netsuite to
produce the cost of vehicle trips every week.
- Checks that all staff have filled in Timesheet
App to ascertain the monthly cost of labor.
- Assists in preparation of year-end financial
statements for audit purposes
- Responds and provides information required by
the auditors
- Provides all documentation and files for
audition processes
- Coordinates project verification exercise for
external Audit purposes
Financial reporting and management:
- Posts all transactions in the Netsuite
Accounting system by the 4th of the following month.
- Reconciles all bank accounts with cash books
every month.
- Prepares and submits balance sheet
reconciliation shcedules to the Finance and administration Manager by the
5th of the following month.
- Maintains the fixed asset register.
- Inputs data in Netsuite and reconsiles cash
balances
- Review payments and ensure that all expenditures
are within the approved budget
- Advices the Finance and Administration Manager
on the need for replenishment of funds in the local operating account.
Custody of Accounting documents and
compliance:
- Files all documents systematically for easy
accessibility.
- Labels and packs files accordingly for
identification purposes.
- Compliance with the terms and conditions of
employment of the organisation
- Ensures compliance with the rules and
regulations of regulatory bodies such as MRA
- Other duties as siigned
What is required?
- Alignment with Water Mission’s Statement of
Faith and core values of Love, Excellence, and Integrity.
- Impeccable level of integrity in handling funds
in an accountable and transparent manner.
- University degree in accounting or
finance is required.
- ACCA / CPA (K), registered with the Institute of
Certified Public Accountants of Kenya (ICPAK) is an added advantage.
- In-depth experience in all accounting and
financial management areas with strong technical knowledge of
International (GAAP, IPSAS), local financial reporting standards, and
compliances.
- At least two to three years of experience in
financial management.
- Excellent written and verbal communication
skills, including articulating ideas and feedback constructively.
- Advanced skills with MS Office suite (Word,
Excel, Outlook, and SharePoint) and familiarity with financial and
accounting information systems.
- A knowledge of leadership, mentoring,
management, analytical and organizational skills demonstrated by the
ability to work independently and within a team, assess priorities, and
manage various activities with attention to detail.
- Understanding the principles of adequate
documentation and audit and the procedures necessary to ensure audit
compliance.
- Excellent analytical skills.
- Personal and growing relationship with
Jesus Christ.
- Excellent project management skills.
- Excellent relationship and conflict resolution
skills.
- Ability to work both independently and
collaboratively with a team.
How to Apply
