We are seeking a proactive, polished, and highly organized Admin Officer to join our team. This role requires someone who can create a welcoming environment for visitors and staff, manage administrative functions with efficiency, and support smooth day-to-day operations. The ideal candidate will be customer-oriented, dependable, and capable of handling a wide range of administrative responsibilities with professionalism.
Qualifications
Key Responsibilities
Office Management
- Oversee day-to-day office operations to maintain
a clean, safe, and productive work environment.
- Manage office supplies, stationery, and
consumables—track usage and reorder proactively.
- Monitor meeting rooms, common areas, and
workstation setups to ensure readiness and order.
- Handle access cards, visitor management, and
general front-office coordination.
Administrative Support
- Maintain organized filing systems (digital and
physical) for documents, records, and correspondence.
- Prepare administrative reports, memos, and
communication updates as needed.
- Support meeting scheduling, office calendars,
and basic clerical tasks.
- Assist with petty cash management and
administrative expense tracking.
Vendor & Services Coordination
- Liaise with cleaning, security, courier, and
maintenance service providers.
- Track service quality and escalate service
issues promptly.
- Support procurement by obtaining quotes, raising
LPOs, and following up on deliveries.
Logistics Support (Light)
- Coordinate local transport bookings for staff,
visitors, and errands.
- Support movement of office supplies, equipment,
and maintenance items.
- Assist in planning and coordinating small office
events and internal activities.
Compliance & Office Standards
- Ensure adherence to company policies on office
use, health & safety, and cleanliness.
- Conduct regular checks on facilities, equipment,
and supplies.
- Ensure the office environment meets audit and
compliance expectations.
Traits We’re Looking For
- Highly organized and detail-oriented.
- Reliable, professional, and consistently
responsive.
- Strong problem-solving and follow-up skills.
- Team-oriented but able to work independently.
Requirements
- Diploma or Degree in Business Administration or
related field.
- 2–3 years of experience in office administration
or office management (BPO/tech/operations environment is an added
advantage).
- Strong organization, communication, and
coordination skills.
- Proficiency in MS Office or Google Workspace.
- Ability to multitask, follow through, and manage
priorities with minimal supervision.
How to Apply
