Key Duties and Responsibilities.
- Generate and issue sales invoices to customers
based on delivery notes and confirmed sales orders.
- Ensure all billing information, including
product codes (SKUs), quantities, and pricing, is accurately entered into
the ERP system (SAP,).
- Coordinate with the stores and dispatch
departments to verify order status, product availability, and delivery
schedules before billing.
- Process credit notes, debit notes, and other
billing adjustments as needed to resolve invoice discrepancies.
- Update and maintain an accurate master list of
customer billing information and pricing.
- Serve as the primary contact for internal teams
and customers regarding invoice-related queries.
- Generate and file all required fiscal and
ETR-compliant invoices.
- Maintain an organized filing system (both
physical and digital) for all sales invoices, dispatch documents, and
related records for audit purposes.
- Assist the finance department with monthly and
end-of-year reconciliations and reporting related to accounts receivable.
- Support accounts receivable by following up on
outstanding payments and ensuring cash flow is buoyant.
Education and Key qualification Requirements:
Education:
- Diploma or Degree in Accounting, Business
Administration, Finance, or a related field.
- At least 2–3 years of experience in sales
invoicing, preferably in a Flour Milling environment.
- Knowledge of ERP or accounting software (e.g.,
QuickBooks, Tally, Sage, or SAP).
- Strong understanding of VAT invoicing and Kenyan
tax regulations.
- Excellent attention to detail and numerical
accuracy.
- Proficient in MS Excel and Word.
How to Apply
