Responsibilities
Under
the direct supervision of the Human Settlements Officer/Project Manager the
Individual Contractor will be responsible for the following:
- Provide general support to the standard
administrative activities and processes under the Projects that require
application of rules and procedures.
- Provide logistical support for travel
arrangements, including accommodation bookings, flight bookings, car hire,
and related coordination.
- Support the organization of meetings, trainings,
and conferences, including liaising with vendors, obtaining quotations,
booking venues, and reconciling related documentation.
- Support with the preparation of project related
meetings, in areas such as; drafting agenda, notification of participants,
drafting minutes, preparations of slides and other written materials,
monitoring follow ups.
- Support in updating and monitoring of various
trackers e.g., procurement, travel, recruitment and cash advance.
- Provide assistance in the clearance and approval
of legal documents such as Agreements of Cooperation applicable in the
implementation of the project activities.
- Assist with the updating of a knowledge
management repository tool on SharePoint that will be used to store all
relevant project documents.
- Maintain orderly records and files on on-going
projects and project/programme.
- Any other related tasks assigned.
Qualifications
- A high school diploma is required. A certificate
or university degree (Bachelor’s or equivalent) in Business Management,
Administration, Information Technology, Development Studies, or a related
field is desirable.
- One year experience in support roles of
programme management or related fields is required
- Experience in administrative support,
coordinating events, monitoring processes and knowledge management is
desired.
How to Apply
