Description Of Duties
- Initiate correspondence projects on the
orientation of Program Managers; finalize them in accordance with WHO and
departmental styles and check language, grammar and accuracy before
submission for approval and signature;
- Organize the administrative preparation of
internal and external meetings, including the preparation of business
plans and financial commitment documents in GSM / Oracle, letters of
invitation, cost estimates and travel requests; assist in the preparation
of documents; sending materials and liaising with participants and others
involved;
- Analyze correspondence and requests received,
highlight incoming documents and attach background information and
identify areas requiring action by Program Managers, drawing attention to
important issues.
- Schedule meetings of Program Administrators,
according to schedules and needs; take minutes of meetings and follow up
on issues requiring action to ensure prompt response to WHO requests;
- Obtain information documents for meetings,
seminars, workshops, etc. which Program Administrators take part in,
verify their availability and ensure that they have the appropriate
information files and documents
- Ensure that technical reports and documents are
conform to WHO standards, rules, practices, procedures and editing style
and correct them as necessary prior to submission to the Representative’s
signature;
- Use appropriate monitoring tools, monitor and
ensure deadlines are met, and correspondence and requests are analyzed and
processed as soon as possible;
- Use GSM to prepare travel plans and travel
requests for official travel by Program Administrators. Make airline and
hotel reservations, prepare travel records, and handle other related
matters upon request;8. Track the implementation of missions’ recommendations;
- Perform other related duties as required or
directed, including support to the Administration and the Representative’s
Office.
Education
- Essential: Completion of secondary school
followed by Administrative training.
- Desirable: University degree in Business
Admiration or related field.
- Experience
- Essential: Minimum of 5 years of experience in a
recognizedpublic or private institution
- Desirable: Experience in administrative support
positions within WHO or another UN agency is an asset. Experience in
Oracle-based systems or another ERP-like system is an asset.
How to Apply
