Key Responsibilities:
Human Resources Support:
- Lead recruitment efforts by developing terms of
reference, posting job openings, scheduling and conducting interviews,
drafting employee letters, and coordinating communication with
candidates.
- Assist in onboarding new employees by preparing
necessary documentation, conducting orientation sessions, and facilitating
essential training programs.
- Oversee leave management by monitoring employee
leave balances and coordinating leave requests.
- Manage employee timesheets to ensure compliance
with relevant donor requirements.
- Facilitate performance appraisal sessions in
collaboration with immediate supervisors to promote employee
development.
- Overall management of employee relations,
disciplinary process, and affairs in compliance with the organization’s
policy
Office Operations:
- Oversee general office operations and ensure
adherence to administrative policies and procedures.
- Manage office supplies, equipment, and
facilities to ensure efficient functioning.
- Maintain records and databases, including filing
systems, to ensure accurate and timely information retrieval.
- Serve as the primary contact person for service
providers to ensure smooth coordination and service delivery.
Policy and Compliance:
- Assist in maintaining and updating
organizational policies and procedures manuals.
- Maintain employee records and ensure compliance
with relevant laws and regulations.
Communication Management:
- Handle incoming and outgoing correspondence,
including emails, letters, and phone calls, directing them to the
appropriate individuals or departments.
Meeting Coordination:
- Coordinate meetings, events, and appointments,
including arranging logistics, preparing agendas, and taking minutes when
required.
- Convene administrative meetings monthly to
discuss updates and streamline operations.
Financial Administration:
- Support financial administration tasks, such as
processing invoices and monitoring budgets, etc.
- Facilitate administrative payments, including
rent, security, license renewals, membership renewals, etc.
- Collaborate with the Finance department to
ensure adherence to IFA’s financial policies and procedures.
- Timely submission of timesheets per donor
requirements.
Travel and Logistics Coordination:
- Coordinate employee travel arrangements,
including booking flights, accommodation, and transportation.
- Prepare travel itineraries and ensure compliance
with travel policies and procedures.
- Facilitate logistics for meetings, workshops,
and conferences, including flight booking, venue booking, equipment setup,
and catering arrangements.
Training and Capacity Building
- Develop and facilitate a training calendar to
ensure continuous staff development.
- Provide administrative, procurement, and
logistical support for ongoing projects.
Offer Legal Guidance
- Offer legal guidance on employee management in
accordance with the relevant laws in Kenya and provide legal support
beyond employees to include IFA operations.
Education:
- Bachelor’s degree in Human Resources
or Law (LL.B) from a recognized university.
- A Postgraduate Diploma in Human Resource
Management or Employment Law.
- Additional certifications in Labor Law or
Employee relations.
Experience:
- 5 years of experience in employment law, labor
relations, or human resources, ideally within a corporate or legal
environment.
- Proven track record of providing legal advice
related to employee management, compliance, and dispute resolution.
- Experience in conducting training or workshops
on employee rights and labor regulations.
How to Apply
