The General Accountant will support the Finance and Operations functions by ensuring accurate posting of supplier invoices, timely reconciliation of vendor accounts, and assisting in the management of inventory and procurement processes. The role involves maintaining proper financial records, supporting warehouse operations, and ensuring smooth coordination between finance, procurement, and stores.
Duties and Responsibilities
- Posting AP Invoices and Credit Notes:
- Post AP invoices and credit notes within 24
hours of receipt.
- Processing AP Payments:
- Post all AP payments, withhold VATs, and
withholding taxes within 2 hours of receiving bank statements.
- Allocations and Adjustments:
- Allocate and pass petty adjustments within 24
hours.
- Reconciliations:
- Reconcile individual suppliers’ accounts and
control accounts by the 5th day of each month.
- Perform bank reconciliations within 24 hours of
receipt of bank statements.
- AP Reporting:
- Prepare various AP reports, including AP ageing
report, accrual report, payment register, and spend analysis report by
item groups, by the 4th day of the month or as required.
- Documentation:
- Properly document AP records according to
company policy.
- Inventory management:
- Assist in inventory management, including stock
receiving, issuance, and reconciliation.
- Participate in periodic stock counts and
investigations of variances.
- Support the warehouse team in maintaining proper
inventory documentation.
- Ensure all stock movements are accurately
captured and reported to the finance department.
- Procurement and Logistics:
- Assist in raising purchase requisitions and
preparing purchase orders as guided.
- Liaise with suppliers to obtain quotations and
delivery schedules.
- Support the procurement team in vendor
evaluation and record maintenance.
- Follow up on delivery timelines and ensure
proper documentation for received goods and services.
- Compliance EHS and Food Safety:
- Ensure compliance with company policies and OSHA
guidelines.
- Ensuring that the FSMS conforms to the
requirements as established
- Verify that all activities are conducted as
planned and in line with FSMS.
KEY
PERFORMANCE INDICATORS (KPIS)
- Timeliness of Posting AP Invoices and Credit
Notes:
- KPI: Post AP invoices and credit notes within 24
hours of receipt.
- Target: 100% of invoices and credit notes posted
within 24 hours.
- Efficiency in Processing AP Payments:
- KPI: Post all AP payments, withhold VATs, and
withholding taxes within 2 hours of receiving bank statements.
- Target: 98% of AP payments and withholdings
posted within 2 hours.
- Accuracy in Allocations and Adjustments:
- KPI: Allocate and pass petty adjustments within
24 hours.
- Target: 100% of allocations and adjustments
completed within 24 hours.
- Reconciliations:
- KPI: Reconcile individual suppliers’ accounts
and control accounts by the 5th day of each month.
- Target: 100% reconciliations completed
accurately by the deadline.
- Preparation of AP Reports:
- KPI: Prepare AP ageing report, accrual report,
payment register, and spend analysis report by item groups by the 4th day
of the month or as required.
- Target: 100% reports prepared accurately and on
time.
Qualifications:
- Bachelor’s degree in Finance, Accounting, or a
related field.
- Proven experience in accounts payable or a
similar role.
- Strong understanding of accounting principles
and AP processes.
- Proficiency in accounting software (SAP B1) and
MS Office, particularly Excel.
- Excellent organizational and time-management
skills.
- Attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a
team.
- Knowledge of local tax regulations and
compliance requirements.
How to Apply
