Main Roles & Responsibilities
- Main lead in the preparation of financial
statements, which includes, but not limited to, the preparation and timely
posting all financial records into the company ERP system, and to include
all the petty cash journals, bank vouchers, general journals, accruals,
prepayments and all other necessary information in the preparation of
up-to-date financial records.
- Generation of daily, weekly, monthly, quarterly,
yearly and any other adhoc financial reports to include Income &
Expenditure reports, Balance Sheets, Ratio Analysis, bank reconciliations,
Cashflow reports, Board reports.
- Document and maintain complete and accurate
supporting information for all financial transactions
- Custodian of all financial assets and ensuring
safe custody of such through generation of periodic reports for banks,
petty cash, fixed assets and other general assets owned by the company.
- Analyze business operations, trends, costs,
revenues, financial commitments, and obligations, to project future
revenues and expenses or to provide advice.
- Develop and implement an up to date filling
system and record keeping of financial information e.g. invoices,
receipts, cheque copies, payment vouchers, petty cash requisitions and
disbursements and ensuring they are appropriately approved & safely kept
as per company policy.
- Provide assistance on company compliance in
matters relating to tax and other regulatory requirements by the
government and other organizations and government bodies e.g
Communications Authority, Kenya Revenue Authority, Central Bank of Kenya.
- Facilitating in the Administration of regular
supplier payments made from time to time in a timely manner to ensure
business continuity and minimal disruption of services
- Prepares regular and timely invoices and send
the same to clients and follow-up for payments.
- Prepares debtors and creditors circularization
and make follow up with clients to ensure that outstanding amounts are
paid in good time as per agreed creditors or debtors days.
- Process payments and ensure that the credit
management is kept at a bare minimum.
- Develops and Establishes Systems to reduce and
keep expenses at a bare minimum by analysis business operations, trends
costs, revenues, financial commitments and obligations.
- Assistance in the development, maintenance and
analysis of a budgets and variance which creates a spending plan for the
company’s Resources.
Key Responsibilities and Duties:
Human
Resource
- People Manager of the organization. Assist in
Development, review and implement all HR management tools through the
employee lifecycle from recruitment to offboarding.
- Drive employee engagement initiatives including
regular surveys.
- Plan and coordinate recruitment processes.
- Ensure proper onboarding of all staff in the
organization.
- Develop training schedules and ensure capacity
building across the organization. opportunities for internal external
capacity building. appraisals
- Manage HERACLES ENGINEERING’S staff leave
records and ensure that leave requests are submitted and filed.
- Ensure proper management of payroll and
administration of staff benefits and allowances.
- Ensure all staff statutory deductions are
submitted promptly.
- Manage, with the HERACLES ENGINEERING’S support
disciplinary and grievances handling process.
- Administer the performance system for HERACLES
ENGINEERING’S.
- Ensure proper records management including
management of staff files.
- Manage all related HR communications especially
the HR email account.
- Review and enhance internal HR manuals and
policies.
- Ensure safety and security requirements as per
Kenyan law and HERACLES ENGINEERING’S policies are implemented.
- Ensure compliance to the Kenyan Labor Law.
Administration:
- Supervise proper management of organizational
assets and office maintenance.
- In charge of / supervise all administrative
aspects of the organization.
- Ensure travel management is being processed in
alignment with procurement.
- Supervise proper stock keeping management.
- Financial reporting and budgeting
- Oversight of the overall process of financial
transactions
- Coordinate, monitor and review regular internal
organizational budget development and expenditures as well as external
donor budgets In line with policies and guidelines.
- Ensure timely provision of accurate monthly
financial reports, both internally for the management as well as
externally for the Shareholders requirements.
- Supervise the financial team in making payments,
bank reconciliation process and petty cash management.
- Implement the recommendations from internal and
external auditors.
- Ensure strict adherence to HERACLES
ENGINEERING’S procurement guidelines.
- Being member of HERACLES ENGINEERING’S
- Supervise and lead the Finance Team
- Participate in HERACLES ENGINEERING’S’s
meetings, deliberations and decision making
- Represent the organization on different forums
Essential
criteria & qualification:
- Bachelor’s Degree in accounting, finance, HR or
related field;
- Certified Public Accountant or CPA –K holder;
- A minimum of 3 to 5 years of experience managing
financial and contractual aspects for funded international development
projects;
- Significant experience with project financial
management, including financial controls, accounting, reporting and audit;
- Ability to work across various teams with
excellent interpersonal skills and demonstrated ability to build
consensus, including demonstrated experience managing and supervising
financial, administrative, and procurement personnel;
- Familiarity with grants management, including
demonstrated knowledge of rules, regulations, and reporting requirements;
- Experience with computerized accounting and
strong organizational and leadership skills;
- Strong analytical and computer skills, with an
emphasis on budget and financial analysis;
- Excellent oral and written English and Swahili
fluency required, with excellent communication skills.
- Fluency in English and Kiswahili (both oral and
written).
- Strong computer skills and experience working
with accounting software.
- Experience liaising with a range of stakeholders
regarding financial and administrative issues.
- Excellent interpersonal skills and ability to
work in a team.
- Ability to work independently, prioritize tasks
and to take initiative.
- Strong attention to detail and problem-solving
skills.
- Honest, meticulous, responsible and well
organized.
- Strong work ethic and commitment to financial
accountability and transparency.
- Finance knowledge (for example CPA (2) or
equivalent) is an added advantage.
- Experience working with a non-governmental
sector will be an advantage.
How to Apply
Qualified
candidates are invited to send one PDF of their cover letter, CV, contact
information for three references, and salary expectations to careers@heracles.co.ke.
Only prequalified applicants will be contacted for interviews.
