Purpose of Job
- The African Union Inter-African Bureau for
Animal Resources (AU-IBAR), a specialized technical office of the
Department of Agriculture, Rural Development, Blue Economy, and
Sustainable Environment (DARBE) of the African Union Commission, is
mandated to support and coordinate the utilization of livestock,
fisheries, aquaculture and wildlife as resources for both human wellbeing
and economic development in the Member States of the African Union. The
Vision of the AU-IBAR Strategic Plan is an Africa in which animal
resources contribute significantly to integration, prosperity and peace.
Within the framework of the African Union Agenda 2063, the Livestock
Development Strategy for Africa (LiDeSA)environed an inclusive and
sustainable livestock economy that significantly contributes to Africa’s
transformation and growth.
- Small ruminants constitute an important part of
the African livestock and represent a key element in food and nutrition
security on the continent. Small ruminants are well adapted to the
different agro-ecological zones and production systems in which they are
reared. Farming small ruminants provide a safety net for women and youth
who are vulnerable to socio-economic shocks and disturbances.
- Production, productivity, circulation, trade and
marketing of sheep and goats in Sub-Saharan Africa are constrained by the
presence of high impact transboundary animal diseases. Among those, Peste
des petits ruminants (PPR) a viral disease affecting only small ruminants
and their wild relatives, is the most sensitive one because of its
contagiousness and the fatality rate observed.
- .For many years, multiple partners and donors
have been supporting various PPR control and eradication in different
countries/regions, however, the efforts are still fragmented and
inadequately coordinated, achieving limited short-term control of the disease
and appear insufficient to hope for an eradication at continental level.
Around ten years ago, Rinderpest, a viral disease very similar to PPR but
affecting cattle and buffaloes, was successfully eradicated from Africa
because of a strong continental coordination that was put in place with
the support of the European Union. Now, PPR eradication has become a
political objective for the African Union reaffirmed at several occasions.
A plan of action and a global strategy has been put in place by the FAO/WOAH
joint PPR Secretariat that coordinate the PPR Global Eradication Programme
under the umbrella of the GF-TADs.
- AU-IBAR and partners with support of the
European Union have developed an Action that aims to define concretely the
needs and support for strengthening the continental/ regional actors to
respond to the threats of transboundary diseases of sheep and goats in
Sub-Saharan Africa (SSA), in particular PPR. The Action will also prepare
the governance for coordinating the global PPR eradication in SSA and for
coordination at continental level. Finally, the Action will prepare and
organize the vaccination strategy needed to eradicate PPR on the basis of
the state of play of the various existing initiatives and
capacities.
- This Action should be considered as the first
phase to initiate a larger approach to eradicate PPR in Africa in the
years to come. It will be used to inform a harmonized continental strategy
supported by a theory of change and a comprehensive Business Plan for
eradication of PPR. Subsequent implementation phases will entail targeted
evidence-based interventions for a time-bound eradication process.
- In seeking to achieve these objectives, the
African Union Commission intends to strengthen its capacity and the
Commission therefore, invites applicants who are citizens of Member States
of Africa Union for the position of an Administrative Assistant to assist
the day to day administrative functions and to handle any procurement
related issues of the project at the Pan African PPR Secretariat (PAPS)
based at the InterAfrican Bureau for Animal Resources (IBAR), located in
Nairobi, Kenya
Main Functions
- To provide administrative support, drafting
correspondences; support to production of meeting documents, reports,
minutes and other documentations, dissemination to stakeholders and
partners
- Organization and management: maintaining the
office calendar of activities
- Maintain inventory of key stakeholders of the
project, liaising with relevant stakeholders, sector’s associations etc.
with regards to specific assigned tasks
Specific Responsibilities
- The Admin Assistant will work under the
supervision of the Coordinator of Animal Health Unit and the Project
Manager of PPR program and the overall oversight of the Director of
AU-IBAR. The Admin assistant will be responsible for planning,
implementing and managing administrative and procurement related
activities. Moreover, she/he will be responsible for managing
communication and accounts related activities.
- She/he will have the following specific duties
and responsibilities.
Administrative
- Filing and archives: maintaining accurate and
tidy files, electronic filing and archiving system and filing indexes
- Travel and conference arrangements: making hotel
and travel bookings and preparing travel documents for the office staff,
making budgets for workshops and meetings and sharing it with finance team
and assist with the Organization of conferences, workshops and meetings
(physical and zoom meetings)
- As may be required, to support procurement
activities, financial issues of the project working in close
collaboration with the procurement and finance staff
- Assisting in preparation of reports,
presentations, tables, lists, statistics and diagrams
- Monitoring completeness and timelines of
documentation and inputs for the development of reports
Procurement
- Assess procurement requirements, prepare
procurement plans, draft specifications and initiate procurement process
;
- Assist to prepare procurement / tender documents
for RFQs, RFPs, OTM/ITB etc for NEX procurement;
- Arrange TOC and TEC meeting to evaluate tenders
and quotation documents as and when required;
- Check quality of deliverables and ensure that
procured items are delivered properly as per specification as well as
contract agreement and deal with performance evaluation of vendors;
- Assist to ensure timely procurement of
goods/logistical requirement and services through monitoring the
procurement progress with the AU-IBAR Procurement unit and
follow up with vendors;
- Prepare reports on procurement for project
management, Line Ministry and others.
- Perform any other duty as may be assigned by
Project Manager and the Procurement Officer
Academic Requirements and Relevant Experience
The
incumbent should have a
- Bachelor’s degree Administration, Procurement,
Logistics, Business Management, Business Administration Supply Management,
International Business or related/similar fields or any other related
discipline.
- At least Two (2) years accumulated work
experience performing administrative and procurement
functions.
- Or
- Diploma in Administration, Procurement,
Logistics, Business Management, Business Administration Supply Management,
International Business or related/similar fields or any other related
discipline.
- At least three (3) years accumulated work
experience performing administrative and procurement
functions.
- Overall – Work experience in African Union
institutions or other intergovernmental organizations will be an added
advantage
Required Skills
- Demonstrated knowledge and competence in
administrative and clerical work is required;
- Strong administrative and analytic skills along
with timely procurement of the goods and services.
- Ability to maintain records, skills of
compliance of the goods & services as well as communication and
presentation skills are required.
- Ability to accommodate cultural sensitivity and
respect human rights and gender issues in the workplace.
- Ability to work in a multi-cultural
environment
- Computer and internet expertise is mandatory.
Ability for establishing and maintaining good working relationships to
facilitate work goals.
- Evidence of working in multi-cultural
environment in Africa
- Able to work independently and in a team
- Computer skills; Microsoft Office, MS word,
Excel, PPT, Outlook
- Proficiency in one of the AU working languages
is required, fluency in another AU language and or English in particular
is an added advantage.
How to Apply
