Job Summary
To
provide efficient administrative support services to the Chair, Vice-Chair,
Program Director and Faculty and manage the entire Department of Anaesthesia by
assisting in general administrative activities as and when required.
Responsibilities
- Manage the day-to-day running of
activities/calendar for the Chair and Vice Chair.
- Coordinate Chair and Vice Chair’s travel and
accommodation and ensure transportation is provided.
- Ensure appraisal reviews are completed for both
full-time, private and administrative staff.
- Liaise with HR for recruitment and onboarding of
new staff, annual/conference leave and training of faculty and staff.
- Communicate written and verbal matters
appropriately by receiving and arranging essential mail in order of
priority for action and process responses.
- Communicate written and verbal matters
appropriately, checking deadlines on incoming requests and putting
preliminary work in place.
- Provide Academic Support to Faculty by
organizing, coordinating and collaborating all activities and functions of
the associated faculty members.
- Participate in the organization of seminars,
workshops, retreats, and training sessions and perform a supporting role
during the sessions.
- Ensure approval and follow-up training forms for
faculty before submission.
- Arrange for travel and accommodation (both local
and international) by liaising with the travel and housing department.
- Ensure regular fuel/entertainment and other
expenses according to Chair’s entitlement are claimed and reimbursement
received.
- Routinely re-order department supplies.
- Ensure a weekly supply of food and beverage and
office supplies as per the needs of the department.
- Complete any other duties assigned by both Chair
and Vice Chairperson.
Requirements
Applicants
should
- Diploma or bachelor’s degree in business and
office management
- Diploma in Secretarial Studies
How to Apply
