Reporting to the Deputy Executive Director, the role entails providing support including administration, monitoring project budgets and tracking project implementation, and coordination of project team meetings, under the office of the Deputy Executive Director to enhance efficiency and service delivery to the Director, as well as internal and external clients. The role will also support the offices of two Program Directors reporting to the Deputy Executive Director. The holder of this role will be effective at planning, coordination, communication, and monitoring in their work, and should be able to work well under pressure.
Key Accountabilities
Projects
Management and Administration
- Track the implementation of all projects under
the Directors’ leadership and provide early alerts on implementation
challenges.
- Identify synergies between projects to maximise
efficiencies in time and cost.
- Create and maintain a database of all project
documents.
- Liaise with Finance to monitor project budgets
and provide quarterly reports of burn rate.
- Maintain project calendars, coordinate meetings,
and follow-up on actions points.
- In consultation with project managers and
project coordinators, prepare consolidated monthly reports on the projects
and PowerPoint presentations as required.
Administrative support to the Director’s office
- Work closely and effectively with the Directors
to keep them well informed of upcoming commitments and responsibilities,
following up appropriately.
- Manage an extremely active calendar of
appointments; assist in composing correspondence.
- Make project travel arrangements as and when
required; compile documents for meetings; complete travel expense reports.
- Provide technical and administrative support for
the Deputy Director’s effective contribution to Board functions and
meetings, as well as, to the Senior Management Team functions and
meetings.
Technical
support and contribution
- Contribute to implementation of specific
projects including research, capacity development, and policy advocacy
projects. Tasks may include literature reviews, preparing project
presentations, preparing project activity reports, taking part in
delivering training programmes, etc.
- Contribute to proposal development for proposals
led by the directors being supported. Tasks may include conducting online
scoping of issues of focus for proposal and preparing quality summaries,
preparing proposal workplans, etc.
- Contribute to project monitoring, learning and
evaluation (MEL) aspects, including supporting tracking of project
delivery data, documentation of lessons from project activities, among
others.
Qualifications and Experience
Essential
- Masters’ degree in social sciences or
development studies with at least 3 years’ work experience in a project
officer role, or project management.
- Project management training, with hands-on
skills and experience in using project management software.
- Practical hands-on experience in project
management in an international organization implementing multiple
projects.
- Budget tracking ability.
- Proficient user of MS Office (particularly Excel
and PowerPoint).
- Knowledge of best practices and industry
standards for project management.
- Knowledge of international development or a
demonstrated interest in poverty-related issues.
- Added advantage: Training and experience in
research, proposal writing, and/or finance or accounting knowledge.
How to Apply
Please
submit a detailed CV and cover letter to recruitment@afidep.org including
the position
title as the subject of the email by 3rd October
2025. In your cover letter, please highlight your relevant
experience and qualifications, and explain why you are interested in this
position. Your CV should include three relevant referees. Only
shortlisted applicants will be contacted.
