Wanzia is a global creative platform built around books, music, and film. We empower creators to publish independently, retain full rights to their work, and engage directly with audiences around the world. Our platform allows fans to support and interact with their favorite creators through exclusive content and community experiences. Wanzia’s mission is to keep creativity alive by ensuring culture and revenue benefit the original creators. We are building a scalable, remote-first team with a passion for cultural impact and global storytelling.
Role Description
We are
seeking a highly organized Executive Assistant with strong tech fluency to join our remote team on
a contract basis. You will provide executive-level administrative support,
manage daily operational tasks, and assist with project coordination and
communications. The ideal candidate is proactive, tech-savvy, detail-oriented,
and capable of managing multiple priorities in a fast-moving environment.
This
role is essential in ensuring that our leadership team remains focused on
strategic priorities while backend logistics run smoothly.
Key Responsibilities
- Manage calendars, schedules, meeting
coordination, and email follow-up
- Book travel and handle expense reports and
reimbursements
- Prepare documents, presentations, and internal
reports
- Help organize remote meetings, take notes, and
track follow-up actions
- Support onboarding of new freelancers, creators,
and collaborators
- Assist with project coordination (e.g., content
pipelines, SOP creation, internal task tracking)
- Help document processes and communicate updates
to internal team
- Use modern tools (Notion, Slack, Trello, Google
Drive, Zoom, etc.)
Qualifications
- 2+ years of experience as an Executive Assistant
or in a high-level administrative support role
- Excellent written and verbal communication
skills
- Strong organizational and multitasking ability
- Tech fluent: confident using digital tools,
learning new platforms, and troubleshooting basic issues
- Experience working in a remote environment
across multiple time zones
- Comfortable working independently, with minimal
oversight
- Experience in a startup, creative industry, or
digital product environment is a plus
- Bonus: Familiarity with tools like Canva,
ChatGPT, ClickUp, Descript, Airtable, or AI productivity apps
- Contract Type
- Remote
- Flexible part-time to full-time (based on
availability and fit)
- Opportunity to grow into a strategic operations
or project lead role
How to
Apply
To
apply:
Please
send an email to careers@wanzia.org with
the subject line:
Executive
Assistant Role
In the
body of the email, include:
A short
note about why you’re interested in this role
One or
two tools or platforms you’ve used to support a remote team
Your CV
or link to your LinkedIn profile & LI Connections welcomed
